Accounts Payable Assistant

Accounts Payable Assistant – Derby

Hours

• 37 hours per week, Monday to Friday
• Permanent
• Hybrid working

The role of Accounts Payable Assistant:

• Processing supplier invoices accurately and in a timely manner
• Matching invoices to purchase orders and goods received notes
• Setting up and maintaining supplier accounts on the finance system
• Preparing and processing payment runs in line with agreed terms
• Dealing with supplier queries via email and phone, resolving discrepancies efficiently
• Liaising with internal teams to resolve invoice and purchase order issues
• Ensuring invoices are correctly coded and authorised
• Supporting month‑end close activities, including reconciliations and reporting
• Monitoring and maintaining the accounts payable inbox
• Ensuring compliance with internal controls and financial procedures
• Processing employee expenses
• Supporting audits with invoice and payment documentation
• Assisting with process improvements within accounts payable
• Handling VAT queries on purchase invoices
• Assisting with ad‑hoc finance administration and projects as required

The ideal Accounts Payable Assistant:

• Previous experience in an accounts payable or similar finance role
• Good understanding of the purchase‑to‑pay process, including invoice processing and supplier payments
• High level of accuracy and attention to detail when working with financial data
• Ability to manage high volumes of invoices and meet deadlines, particularly around month‑end
• Confident using accounting systems and Microsoft Excel — ERP system experience desirable
• Strong organisational skills with the ability to prioritise tasks effectively
• Professional and confident communication skills when dealing with suppliers and internal stakeholders
• Proactive approach to resolving invoice queries and discrepancies

Based in central Derby with hybrid working available.

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