Accounts & Finance Assistant (Real Estate)

ACLO Assets Limited is a growing property investment business focused on the purchase and rental of residential and commercial properties. We are seeking a proactive, detail-oriented Finance Assistant to take ownership of the day‑to‑day finance function and support the wider finance team in delivering accurate, timely financial management across our portfolio.

Key Responsibilities

Cash Collection & Rental Income

• Monitor rental income collection, follow up on arrears, and maintain accurate tenant ledgers
• Reconcile receipts against tenancy schedules and produce aged debtor reports for senior management
• Liaise with letting agents and property managers to resolve payment discrepancies promptly

Accounts Payable & Supplier Payments

• Review, code, and post supplier invoices to the correct cost centres, matching against approved POs
• Manage end‑to‑end payment runs, ensuring suppliers are paid accurately and on time
• Reconcile supplier statements and oversee the correct allocation of utility and property‑related expenses

Management Accounts

• Assist in preparing monthly management accounts including journals, accruals, and prepayments
• Conduct variance analysis against budget and prior period, providing clear commentary
• Support the Senior Management Accountant with board‑level reporting and year‑end close

VAT Returns & Statutory Compliance

• Prepare and submit quarterly VAT returns within HMRC deadlines, applying correct property VAT treatment including Option to Tax
• Maintain audit‑ready records and liaise with external accountants on year‑end accounts and statutory filings

Cash Flow, Budgeting & Property Finance

• Prepare and maintain cash flow forecasts, support the budgeting process, and track actuals against budget
• Reconcile property and tenant deposit accounts, manage service charge allocations, and maintain property‑level P&Ls

Systems, Controls & Stakeholder Liaison

• Maintain accurate records in NetSuite, ensuring full audit trails and adherence to internal controls
• Identify and support improvements to financial processes and systems
• Act as a key contact for property managers, letting agents, legal and external accountants

Skills, Knowledge and Expertise

• Previous experience in a finance or accounts assistant role
• Part Qualified accountant CIMA/ACCA/ACA or equivalent
• Experience with accounting software (Oracle NetSuite desirable)
• Proficient in Microsoft Excel
• High attention to detail and strong organisational skills
• Ability to manage multiple tasks and meet deadlines
• Experience is property of real estate desirable
• Knowledge of landlord/tenant accounting practices
• Understanding of VAT and property related tax considerations
• Proactive and self‑motivated
• Strong communication and interpersonal skills

Benefits

• Hybrid working environment 3 days in the office
• Exposure to end‑to‑end financial management of property assets
• Supportive and collaborative working environment
• 5% Company pension
• Discretionary bonus scheme

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