Job Title
Accounts Assistant – Accounts Payable
Department
Finance
Reports To
Financial Accounting Manager
Location
Guildford, on site
Job Type
Permanent / Full-time
Role Purpose
Due to an internal promotion, we are looking for a proactive and detail-oriented Finance Assistant to support the Accounts Payable function within our busy finance team. Working in a fast-paced environment, you will be responsible for processing supplier invoices, supplier payments, reconciliations, bank postings, staff expenses and month-end activities, ensuring financial accuracy and strong internal controls across the business.
The ideal candidate will have previous experience in Accounts Payable, excellent organisational skills, and confidence working with multi-currency transactions in an engineering or manufacturing environment.
Key Responsibilities
- Process supplier invoices accurately and in a timely manner
- Prepare and process weekly and monthly supplier payment runs, including international payments
- Keep supplier ledger aging within terms and obtain resolution on outstanding debit balances/refunds due
- Verify supplier bank account details
- Perform supplier statement reconciliations and resolve invoice discrepancies
- Maintain accurate supplier records and respond to supplier queries professionally
- Post daily bank transactions and reconcile bank accounts
- Review and process staff expenses in accordance with Company Policy
- Support month-end close activities, including preparation of accruals and prepayments; and processing related journals
- Process and reconcile multi-currency transactions
- Assist in maintaining supplier ledger integrity and audit trails
- Assist with audit preparation and provide supporting documentation when required
- Liaise with procurement, operations and engineering departments regarding purchase orders and invoice approvals
- Support the transition to S4Hana (ERP System) and contribute to system testing during upgrades
- Ensure compliance with company procedures, financial policies, and internal controls
- Support continuous improvement initiatives within the finance department
- Assist with ad hoc finance and reporting duties as required
Technical Skills
Skills and Experience Required
- Proven previous experience in an Accounts Payable role
- Experience working within engineering, manufacturing, or project-based environments preferred
- Proficient in Excel (pivot tables, lookups) and comfortable with integrated ERP systems.
- Experience with SAP‑based systems or similar: SAP Business One / S4Hana / SAP Concur highly desirable.
- Strong understanding of supplier reconciliations and payment processing
- Experience handling multi-currency transactions
- Good knowledge of accounting principles and internal financial controls
Personal Attributes
- Highly organised, reliable and able to prioritise multiple tasks and close deadlines
- Strong attention to detail and accuracy
- Excellent communication both written and verbal
- Team player with a flexible and proactive approach
Qualifications
- GCSEs (or equivalent) including Maths and English
#J-18808-Ljbffr…