Accounts Payable Assistant

Accounts Payable Assistant (Hybrid working) based at Derby

Full Time Permanent role, 37 hours per week, Monday – Friday, Hybrid working model.

Responsible for:

• Processing supplier invoices accurately and in a timely manner.
• Matching invoices to purchase orders and goods received notes.
• Setting up and maintaining supplier accounts on the finance system.
• Preparing and processing payment runs in line with agreed terms.
• Dealing with supplier queries via email and phone, resolving discrepancies efficiently.
• Liaising with internal teams to resolve invoice and purchase order issues.
• Ensuring invoices are correctly coded and authorised.
• Supporting month‑end close activities, including reconciliations and reporting.
• Monitoring and maintaining the accounts payable inbox.
• Ensuring compliance with internal controls and financial procedures.
• Assisting with ad‑hoc finance administration and projects as required.
• Processing employee expenses.
• Supporting audits with invoice and payment documentation.
• Assisting with process improvements within accounts payable.
• Handling VAT queries on purchase invoices.

Required Skills and Experience

• Previous experience in an accounts payable or similar finance role.
• Good understanding of the purchase‑to‑pay process, including invoice processing and supplier payments.
• High level of accuracy and attention to detail when working with financial data.
• Ability to manage high volumes of invoices and meet deadlines, particularly around month‑end.
• Confidence using accounting systems and Microsoft Excel (experience with ERP systems desirable).
• Strong organisational skills with the ability to prioritise tasks effectively.
• Professional and confident communication skills, particularly when dealing with suppliers and internal stakeholders.
• A proactive approach to resolving invoice queries and discrepancies.

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