Finance Assistant

Finance & Accounts Administrator

Location: Birmingham

Package: £25,000-30,000, 25 days holiday, early Friday finishes, and more

Working hours: Full time, Monday‑Friday, 8:30am‑5pm, 2:30pm finish on Fridays

A highly experienced and RIBA Chartered Architecture practice in Birmingham is hiring a Finance and Accounts Administrator. This medium sized practice offers a comprehensive range of architectural services and has grown at a consistent rate to over 40 members of staff. This position is a crucial role supporting day‑to‑day financial operations, including invoicing processes, payroll administration, purchase order creation, and coordinating payment runs.

Responsibilities

• Invoicing (Accounts Receivable & Payable)
  • Raise and issue customer invoices accurately and on time
  • Process supplier invoices and ensure correct coding and approvals
  • Monitor outstanding invoices and follow up on payments
• Liaise with external bookkeeper and accountants to support financial processes and reporting
• Payroll Administration
  • Assist with the preparation and processing of payroll
  • Maintain accurate employee records and timesheets
• Purchase Orders
  • Create and manage purchase orders in line with company procedures
  • Track and reconcile purchase orders with invoices
• Payment Runs
  • Prepare and set up payments for scheduled payment runs
  • Verify payment details and ensure proper authorization
  • Maintain accurate records of all outgoing payments
• General Finance Support
  • Reconcile bank statements and financial records
  • Assist with month‑end processes and reporting
  • Maintain organised financial documentation and filing systems

Job Requirements

• Previous experience in an administrative or accounts role
• Familiarity with accounting software (e.g., Sage) and Microsoft Excel
• Ability to manage multiple tasks and prioritise effectively
• Good communication skills and a team‑oriented approach
• Ability to quickly learn & adapt to new systems – training on ‘Deltek PIM’ will be provided

Salary & Benefits

• Salary dependent on experience, ranging from £25,000-£30,000
• 25 days holiday, plus bank holidays
• Mental Health and Wellbeing Support
• Pension and annual bonus scheme
• 14:30 finish on Fridays
• Extra perks including CPDs, team outings, mentoring, cycle to work, and more

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