EA, Executive Administrator, Business Support Coordinator

Overview

Business Support Assistant (EA / Administrative Support)

Up to £30k + benefits

18 months contract

Part time 25 hours per week pro rata

Location: Cambridge

Employment Type: Full-Time

About the Role

We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.

This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.

Responsibilities

• Calendar Management
  • Coordinate complex diaries across multiple time zones for managers and team members.
  • Anticipate scheduling needs and resolve conflicts proactively.
• Travel & Expenses
  • Arrange domestic and international travel.
  • Manage expense submissions and tracking for senior staff.
• Event & Meeting Coordination
  • Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.
  • Responsibilities include:
    • Booking venues and meeting rooms
    • Managing invitations and RSVPs
    • Coordinating catering
    • Taking and distributing meeting minutes
    • Following up on action items
    • Preparing event and meeting materials
• Team Mailing Lists
  • Maintain distribution lists and ensure timely updates for all teams.
  • Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.
• Policy & Process Compliance
  • Ensure adherence to administrative policies, processes, and compliance requirements.
• Cover Support
  • Provide administrative cover and support for other team members as needed.
• Cross-Team and Cross-Site Collaboration
  • Support the planning and delivery of wider business events across Cambridge.
  • Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.
  • Proactive self-starter with the ability to anticipate needs and take ownership.
  • Strong written and verbal communication skills.
  • Ability to handle confidential information with professionalism and discretion.
  • High attention to detail with excellent problem-solving abilities.
  • Calm, organised, and focused under pressure.
  • Approachable, collaborative, and solutions-oriented.
  • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.

Experience

• Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment.

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