Operations Cost & Administration Coordinator

Operations Cost & Administration Coordinator

Rugby

Full time

Permanent

Join ID Logistics as our Operations Cost & Administration Coordinator and support our new site team as we prepare to open and embed our brand-new site in Rugby.

We are looking for an organized, accurate individual who thrives in a fast‑moving environment to bring vital operational administration support to the business. The role supports various departments with a finance‑focused administrative lens to ensure our operation is running at its best.

Key Responsibilities

• Support daily site operations by delivering accurate administrative and finance‑focused tasks.
• Process invoices, expenses, purchase orders, and assist with month‑end activities.
• Handle invoice queries, liaising with suppliers and internal teams to resolve issues promptly.
• Generate weekly operational and financial statistics.
• Monitor and track budgets, highlighting variances in spend.
• Maintain records, databases, and operational documentation to ensure financial accuracy.
• Consult with suppliers, drivers, internal teams, and customers to resolve queries promptly and professionally.
• Provide general operational administrative support including email handling, filing, visitor assistance, and coordination of operational paperwork.
• Assist with financial data checks, reporting, and support on‑site finance teams.

Skills and Experience

• Previous experience within a finance administrative position.
• Background in data reporting and experience producing management reports is advantageous.
• Confident supporting core finance processes, including invoicing, expenses, and accurate data entry.
• Strong numeracy skills with excellent accuracy and diligence.
• Proficient in Microsoft Excel, Word, and Outlook.
• Effective communicator with a customer‑focused, solution‑oriented approach.
• Capable of working independently, prioritising tasks, and managing a busy, varied workload.

What we offer

This is a full‑time on‑site position.

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