Paralegal – Real Estate

Our client has a permanent, full-time vacancy for a Paralegal, to be part of their Real Estate team.

You will provide proactive, high-quality paralegal support to a busy Real Estate team, with a primary focus on post-completion work (including Land Registry applications and SDLT submissions) and wider transactional support as required. The successful candidate will be forward-thinking, organised and enthusiastic about using modern legal technology to drive efficiency and improve client service.

KEY RESPONSIBILITIES

Post-Completion (primary focus)

You will take day-to-day ownership of post-completion matters, including:

SDLT

• SDLT calculations
• Preparing and submitting SDLT Returns to HMRC (including via InfoTrack where used)
• Monitoring submission status and deadlines; chasing where required
• Supporting fee earners with SDLT-related queries and evidence requirements

Land Registry

• Preparing and submitting Land Registry applications (including first registrations)
• Using LR Digital / portal-style submissions and InfoTrack Land Registry submissions
• Drafting and collating supporting documents and evidence (e.g. certified copies, plans, identity evidence where applicable)
• Dealing with requisitions: analysing requisitions, liaising with fee earners, responding within deadlines, and progressing applications through to completion
• Maintaining accurate post-completion records and reporting on application progress

File and matter management

• Creating and maintaining post-completion checklists, trackers and key date reminders
• Ensuring all post-completion steps are completed promptly and documented clearly on file
• Ensuring matter data is kept up to date in the case management system

ADDITIONAL (useful but not essential)

Lost deeds / reconstruction of title

• Acquiring evidence of legal ownership / occupation
• Preparing ST3 forms for signing
• Preparing and submitting FR1 applications

Adverse possession

• Preparing ADV applications / forms and supporting evidence bundles

Depending on team needs and your experience, you will also assist with:

• Opening files, conflict checks, ID/AML processes and source of funds/source of wealth support
• Producing and managing transaction bibles, completion bundles and post-completion packs
• Drafting and formatting routine documents and correspondence (under supervision where appropriate)
• Coordinating signing and witnessing arrangements and managing document execution logistics
• Liaising professionally with clients, agents, lenders, counterparties and third parties
• Assisting with pre-completion and completion administration (e.g. checklists, CP satisfaction tracking, chasing outstanding items)
• General file administration, including diary management, matter updates and ensuring accurate audit trails

We are looking for a candidate who enjoys improving how work is done. You will be expected to:

• Use case management systems, digital submission platforms and e-signing tools confidently
• Spot opportunities to streamline post-completion workflows (e.g. templates, trackers, standard operating steps)
• Maintain high-quality data and support accurate reporting/visibility of post-completion pipelines
• Stay curious about new legal tech and be willing to learn and share best practice across the team

Requirements

• Strong working knowledge of post-completion processes, including SDLT calculations and returns, Land Registry applications, including portal/digital submission and requisition handling
• Excellent organisation and ability to manage a high volume of matters and deadlines
• High attention to detail and a strong sense of ownership and follow-through
• Clear and professional communication (written and verbal)
• Confidence using IT systems and learning new platforms quickly
• Ability to work effectively in a high-performing team and to prioritise under pressure
• Relevant paralegal experience in commercial real estate
• Law degree, LPC/SQE experience, or equivalent practical experience

Desirable

• Prior use of InfoTrack (or similar) for SDLT and/or Land Registry submissions
• Exposure to first registrations, reconstruction of title, and/or adverse possession applications
• Experience of process improvement, document automation, or creating templates/trackers to improve efficiency

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