Midlands Partnership NHS Foundation Trust
Team Administrator
The closing date is 31 May 2026
We are pleased to offer an exciting opportunity for a Team Administrator. If you’re seeking a fresh challenge within an organisation committed to supporting your development and helping you reach your full potential, this could be the perfect role for you.
In this position, you will provide confidential and effective administrative support to the Professional Education & Development Team. You will need strong organisational skills and the ability to prioritise the demands of a busy team. We’re looking for someone who is calm, motivated, and adaptable, with a positive and flexible approach to their work and the resilience to manage changing or challenging situations.
Main duties of the job
The post holder will be expected to work independently, showing initiative and a willingness to support colleagues as an integral member of the team. They must be able to prioritise tasks and meet deadlines to fulfil the requirements of the role, working with others to deliver a high‑quality and seamless service. Strong interpersonal and communication skills are essential, along with the ability to manage sensitive and challenging situations. The role also requires confident use of computers for word processing and database management. There is a requirement for the post holder to travel between trust locations in Staffordshire, Stoke on Trent and Shropshire, and other locations.
About us
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by:
- Supporting your career development and progression.
- Excellent NHS Pension Scheme.
- Generous maternity, paternity and adoption leave.
- Options for flexible working.
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave.
- Extensive Health and Wellbeing support and resources.
- If you work in our community teams, we pay for your time travelling between patients.
- Lease car if you complete more than 500 miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate.
- Salary sacrifice car – fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates.
- Salary sacrifice bikes up to £2K.
- Free car parking at all trust sites.
- Free flu vaccinations every year.
- Citizens Advice support linked with a Hardship Fund for one‑off additional support up to £250 (if the criteria is met).
We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like‑minded people.
Job responsibilities
This role is not eligible for visa sponsorship. If it is identified that you require sponsorship to undertake this role your application may be withdrawn.
Person Specification
Qualifications & Training
- Good standard of general education including GCSE English and Maths (or equivalent level of qualification)
- NVQ Level 3, RSA III or equivalent level of secretarial/administrative experience or actively working towards.
Experience
- Relevant secretarial experience as Team Secretary/Administrator
- Experience of dealing with sensitive/distressing issues
- Experience of producing documents, reports, etc to a high standard from handwritten and audio transcription
- Previous experience of data input
- Experience of minute taking and transcribing
Skills, Knowledge & Abilities
- Demonstrate the ability to prioritise workload in order to meet deadlines
- Demonstrate an understanding of the importance of effective team working
- Demonstrate an understanding of the importance of confidentiality
- Excellent organisational skills
- Proficient in the use of Microsoft Office packages e.g. Word, Excel, etc.
- Able to work on own initiative
- Ability to meet the travel requirements of the post including cover at other offices as required to ensure adequate service provision
- High level communication skills (written and verbal)
- Use of internal and external systems
Personal Attributes
- Demonstrates a willingness to undertake further training, identification of own development and training needs
- Flexible and adaptable
- Ability to demonstrate the positive applications of our behaviours Respectful, Honest and Trustworthy, Caring and Compassionate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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