Facilities Assistant

Job Overview

We are looking for a proactive and organised Facilities Assistant to join my clients London office and support the smooth day‑to‑day running of the workplace. This is a varied and hands on role within the Facilities team, providing support across office operations, building maintenance, health & safety, and Front of House cover when required.

Key Responsibilities

• Managing facilities requests through ServiceNow
• Maintaining office supplies and stationery stock, coordinating deliveries and archived files
• Supporting meeting room set up and assisting with internal office moves
• Arranging contractor visits, reviewing documentation, coordinating maintenance schedules, and liaising with landlords, contractors, and internal teams to resolve building or facilities‑related issues
• Providing reception and Front of House cover during absences, including greeting visitors, managing meeting room bookings, handling incoming calls and post, organising catering and couriers, and maintaining high presentation standards across client‑facing areas

Qualifications

• Previous experience within a facilities, office support, or workplace environment
• Strong communication and organisational skills with excellent attention to detail
• Good IT skills including Microsoft Office
• Ability to work independently using initiative and manage a varied workload in a busy professional setting
• Experience supporting health & safety processes, contractor coordination, or workplace administration would be advantageous
• Flexible, customer‑focused attitude, calm under pressure, able to prioritise effectively, and comfortable working both independently and as part of a team

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