Sales & Purchase Ledger Clerk (12 months FTC)

Overview

Role Definition: Management of the sales order process from entry to invoicing, support financial controls around purchasing and expenses, and assist with month-end tasks. This role ensures timely and accurate processing of sales and purchase documentation, effective management of credit claims, and reliable reporting to support weekly and monthly accounts.

Department: Finance

Reports To: Financial Controller

Contract: 12 Months FTC (With Potential To Extend)

Salary: Competitive

Holiday Entitlement: 22 Days + Statutory Bank Holidays

Location: On Site – ABP York

Key Responsibilities

• Sales Order Management – Manage all sales orders, including export and commercial orders, ensuring accurate data entry and compliance with company requirements. Monitor order status and liaise with operations, logistics, and sales to ensure smooth fulfilment. Handle documentation for export requirements (commercial invoices, packing lists, compliance docs).
• Invoicing & Sales Release – Release completed sales orders for invoicing after validating accuracy of quantities, pricing, and supporting documentation. Generate and issue customer invoices in accordance with contractual or commercial terms. Process and track customer credit claims, ensuring appropriate approvals are obtained.
• Invoice & Purchase Order Management – Process incoming purchase orders and supplier invoices, ensuring correct coding and approval. Match invoices to purchase orders and delivery confirmations. Work with suppliers and internal teams to resolve discrepancies.
• Expense Approval – Review and approve employee expenses in line with company policies. Check receipts, coding, and policy compliance prior to approval.
• Month-End Support – Assist in closing sales orders and invoices at month-end to ensure an accurate cut-off. Support reconciliations related to sales, credits, and purchasing. Provide required data or summaries for management accounts.

Skills & Competencies

• Strong organisational skills and ability to manage multiple tasks.
• Excellent attention to detail and numerical accuracy.
• Confident communication with sales, operations, management, suppliers, and customers.
• Ability to understand and follow financial processes and controls.
• Proficient in Microsoft Office, especially Excel and finance/ERP systems.

Experience & Qualifications

• Experience in order processing, invoicing, AP/AR, or similar admin/finance role.
• Understanding of purchasing, sales ledgers, and credit processes.
• Knowledge of export documentation (advantageous but not essential).

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