Case Coordinator – Remote

We are seeking a dynamic and driven Case Coordinator for our client’s Expert Witness Department. This role is currently based remotely, working from home.

The Role of Case Coordinator

This role manages and progresses Expert Witness enquiries, acting as the first point of contact for clients and stakeholders. It involves preparing and following up on enquiries and quotations, supporting business development, collaborating with Client Managers, and ensuring accurate, confidential case handling in line with SLAs, deadlines and service standards.

Requirements

• A high level of autonomy
• Strong stakeholder management
• A proactive approach to securing direct instructions
• Maximising income
• Supporting business growth
• Delivering excellent customer service
• Maintaining confidentiality and compliance

Key Responsibilities

• Act as the first point of contact for Expert Witness enquiries, managing inbound leads across phone, email and online channels in line with SLAs
• Prepare, issue and follow up on quotations and enquiries to secure new instructions and support business growth
• Negotiate fees, scopes and delivery deadlines with clients and experts in line with service standards
• Work collaboratively with Client Managers to develop new business through proactive follow‑up and relationship management
• Prepare and manage confidential documentation, ensuring accuracy, professionalism and compliance
• Complete thorough handovers to Client Managers upon instruction, ensuring all case details and documentation are in place
• Maintain accurate and up‑to‑date records across CRM and case management systems
• Identify and elevate risks or concerns to the Line Manager promptly
• Consistently meet agreed sales targets, SLAs and KPIs
• Undertake general administrative and other reasonable duties as required

Rewards

The role of Case Coordinator is a remote working position and the standard hours of work are 9:00am to 5:00pm, Monday to Friday, with no requirement to work weekends or bank holidays. There is on offer:

• A salary of £25,750 per annum, depending on experience
• Bonus structure
• Access to a company pension scheme
• Enjoy your birthday off
• Milestone recognition and long‑service awards
• A confidential 24‑hour Employee Assistance Programme to support wellbeing
• 23 days paid holiday, plus all bank holidays
• Occasional company social events

Qualifications / Experience

• Minimum 1 year’s experience in a relevant administrative or professional services role
• Strong written and verbal communication skills with excellent attention to detail
• Educated to A‑level standard or equivalent
• Confident IT user (Microsoft Office / Google Workspace); CRM or case management experience desirable
• Highly organised with strong time‑management and prioritisation skills
• Professional, confident and client‑focused with strong interpersonal skills
• Self‑motivated, adaptable and resilient under pressure
• Able to work independently and as part of a team, using sound judgement
• Discreet and professional in handling confidential information

Person Specification

• Strong communication and relationship‑building skills
• Customer focused with high service standards
• Confident, professional telephone manner
• Highly organised with strong attention to detail
• Discreet with confidential information
• Effective independently and within a team
• Resilient under pressure, meeting deadlines consistently

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