Purchasing Admin Assistant

Purchasing Admin Assistant

Location: Southam

Salary: GBP26,000 – GBP27,000

• Monday-Thursday: 8:30am – 5:00pm
• Friday: 8:30am – 4:00pm

Benefits: Free on site parking

Are you an organised, detail driven administrator looking to build your purchasing skills and support a busy operations team? This could be the perfect opportunity for you!

We’re looking for a Purchasing Admin Assistant to join our friendly team in Southam and help keep our purchasing, production and stores functions running smoothly.

What You’ll Be Doing

Purchasing Support

• Raising purchase orders for stock and non-stock items
• Communicating with suppliers to secure competitive prices
• Keeping supplier details and pricing up to date
• Checking and resolving discrepancies on purchase order acknowledgements
• Managing stock queries between suppliers and internal teams
• Updating delivery schedules to ensure timely arrivals

Stock & Bill of Materials

• Creating and updating part numbers and product descriptions
• Ensuring accurate pricing and product information
• Producing and processing stock adjustments
• Updating Bills of Materials based on production changes
• Processing internal works instructions

Returns & Machine Shop Support

• Raising and chasing returns to suppliers
• Maintaining purchase returns spreadsheets and communicating updates
• Working with sales and production to resolve return reasons
• Creating part numbers for tooling and processing tooling orders

General Office Administration

• Answering incoming calls professionally and helpfully
• Filing and maintaining company records
• Providing absence and holiday cover for colleagues
• Maintaining a tidy and compliant working environment

What We’re Looking For

• Strong customer service and communication skills
• Excellent attention to detail
• Confident using Microsoft Office and general computer systems
• Ability to manage changing priorities
• Office experience (essential)
• Sage experience and/or a purchasing qualification (desirable)

Why You’ll Love This Role

• A varied role where no two days are the same
• Supportive team environment
• Opportunities to develop purchasing and administration skills
• Early finish on Fridays
• Free on site parking in a convenient Southam location

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