Job Overview
We have an exciting opportunity for a Bid Coordinator to support our PS&I (Property, Science, Industry & Technology, and Social Infrastructure) Portfolio in developing winning bids, particularly for opportunities working alongside an architect.
The Opportunity
The Bid Coordinator effectively supports the pre‑qualification and bid production process from start to finish, contributing to the drafting and editing of bid responses and collateral, and supporting the submission of high‑quality proposals.
Is the role right for you?
As a Senior Bid Coordinator, you’ll play a key role in managing bids across one or more business sectors in the UKIMEA region, ensuring high‑quality, competitive proposals are delivered. You’ll collaborate with bid teams and external partners, supporting best practices and contributing to Arup’s 12‑Step work‑winning process and following APMP’s best practice for bidding.
Key Deliverables in This Role
- Work with a Bid Manager and/or Proposal Lead to support the full bid process from start to finish of the bid lifecycle, including bid programme management, win strategy sessions, answer planning, gateway reviews, submission, and post‑bid lessons learned.
- Continuously manage and monitor bid progress, programmes and deliverables, tracking and liaising with key stakeholders and the bid team as required.
- Draft, edit and review responses to non‑technical questions, including case studies; contribute to and maintain libraries of bid materials and project collateral.
- Identify, gather or create case studies, CVs, templates, org charts, and research as needed.
- Act as a bridge connecting the UKIMEA Business Development team to one or more business sectors—attend meetings, build relationships with key stakeholders, and develop knowledge of that sector’s clients, markets and opportunities.
Qualifications and Experience
- Competitive drive, dedication to achieving challenging deadlines and strong time‑management skills with exceptional attention to detail.
- Experience of bid coordination and bid writing, possibly within the UK business sector or a professional services context.
- An understanding or awareness of bid governance processes.
- Familiarity and/or membership with APMP (Association of Proposal Management Professionals).
- Ability to identify and communicate work‑winning priorities and strategies.
- Ability to receive large volumes of information, understand, plan and manage associated workflows, and brief stakeholders as required.
- Experience of working collaboratively within bid teams and with others under pressure.
- A personable, collaborative, and resilient approach.
- An ability to draw out and communicate ideas effectively and creatively and a willingness to work collaboratively with colleagues to produce impactful, clear, and compliant submissions.
What We Offer You
At Arup, we care about each member’s success. We provide an attractive total reward package that recognises the contribution of each of our members to our shared success, including competitive pay, a wide range of learning opportunities and many possibilities to have an impact through the work you do. We also provide Private Medical Insurance, Life Assurance, Accident Insurance and Income Protection cover, and flexible benefits to support your wellbeing.
Equal Opportunity Statement
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age, gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas.
Commitment to Accessibility
We are committed to making our recruitment process and workplaces accessible to all candidates. If you need any assistance or reasonable adjustments throughout your application or interview process, please let us know.
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