Compliance Coordinator

Compliance Coordinator

FourNet is seeking a Compliance Coordinator to support the Head of Compliance in ensuring that we manage and maintain our ISO, Legislative and Governance Standards.

Location: Manchester

Responsibilities

• Assist the Head of Compliance to manage the requirements to ensure that FourNet departments adhere to documented policies and procedures, using the design of specific training programmes, regular communications, and schedule internal and external audits.
• Work with the Head of Compliance to create, review and continuously improve policies and procedures, to meet ISO standards, ESG and legislative requirements.
• Monitor and report against ISO standard and ESG KPIs to ensure that they are met, KPIs will need to be reported to Top Management and external auditors.
• Assist the Head of Compliance to ensure that we regularly review new legislation to meet the legislation requirements and any changes to systems, controls, documents are planned and carried in time to meet the legislation timescale requirements.
• Assist the Head of Compliance to create and monitor control systems to record and manage incidences of non‑compliance and opportunities for improvements to meet ISO standards, ESG and legislative requirements.
• Assist the Head of Compliance to regularly assess the effectiveness and efficiency of management systems and recommend improvements following continuous improvement principles.
• Review and reconcile the new starter/leaver report to ensure that any pre‑employment checks for new starters are commenced in a timely manner and employees are vetted for appropriate information, platforms and sites.
• Review and reconcile the new starter/leaver report to ensure that any leavers are flagged to the appropriate vetting authority to mitigate any business risks. Where applicable, ensure that IT Support/Technical Services are aware of any assets that need to be collected or disabled.
• Review existing employee/3rd party records frequently to ensure that clearances, passes and assets relating to FourNet and Customer specific Governance/Compliance are still required and action as needed (i.e. renewal).
• Engage with employees, line managers, people ops, 3rd parties to obtain vetting details and commence clearance/asset vetting in a timely manner, ensuring queries are resolved to mitigate delays.
• Manage and update the portal to record and renew all clearances, passes, assets, employee vehicle and insurance checks, ensuring notifications are assigned to each asset for proactive renewal.
• Provide reports for internal purposes only; outline the status of or number of clearances held across teams/business.
• Ensure that the AD report is received from Technical Services and is cross‑referenced with the Nomios report provided by David Phillips to reconcile all users; anomalies are actioned and updated before sharing with the Head of Compliance and CTO.
• Ensure that any requests from customers and 3rd parties relating to vetting and compliance related tasks for employee/3rd party mandated training are completed and all parties are updated and aligned.
• Continually review and update cadences in the Security and Asset Management portal to ensure they are up to date at all times.
• Manage the monthly dashboard data and communications updates that are required to measure and monitor compliance objectives and operational analysis.
• Provide administrative support to keep all ISO documentation up to date and shared internally.

Qualifications

This role would suit a candidate with Internal Auditor certifications, as well as knowledge of ISO standards 9001 and 27001. Knowledge of ISO 22301, ISO 17017, ISO 20000‑1, ISO 14001 and ISO 45001 is desirable.

Legal Statement

FourNet is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, or disability.

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