Receptionist

At MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together.

As a Top 11 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents.

Purpose of the Role

To manage the reception area, carry out relevant receptionist/and some secretarial duties and to present a professional, friendly image of the firm.

Main Responsibilities

• Answer switchboard and take/relay messages as appropriate
• Greet visitors, sign visitors in and out, offer refreshments
• Maintain daily signing in sheets
• Place newspapers/periodicals/brochures in reception
• Take/organise bookings for meeting rooms/daily check of meeting rooms to ensure tidy and organised for meetings
• Arrange catering for lunches/meetings and order/keep stock
• Collate/update telephone extension lists
• Arrange installation of telephone requirements (where appropriate)
• Report and arrange work on broken telephones
• Assisting with typing and secretarial work, as and when required
• Test fire alarm (where appropriate)
• Open, scan and distribute daily post, and deal with outgoing post (recording & franking)
• Scanning of documents and upload to CCH
• Co-ordinate internal IT visits
• Co-ordinate and keep records of maintenance visits

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