Faculty Administrator

Faculty Administrator

Closing Date for applications is: 4th June 2026

Interviews to be held on 15th June 2026

Job Purpose

Provide administrative and secretarial support within the Faculty and ensure the administration and maintenance of computerised and manual systems are maintained. Assist the Faculty Administration Manager in the smooth and effective running of the Faculty.

Key Accountabilities and Responsibilities

• To provide secretarial and administrative support to the Faculty Head, Deputy Faculty Head, Heads of School and Faculty Administration Manager as required.
• To maintain the diary and schedules of appointments for the Faculty Head and Deputy Faculty Head where required. This includes the maintenance of the overall faculty meeting schedule.
• To support the Faculty Administration Manager with the effective provision of faculty information to SLT, MIS and other areas within the college as required.
• To support the Faculty Administration Manager with College Data functions relating to the faculty, including but not restricted to timetabling, register amendments and the validation of the information recorded. To liaise with external and internal customers, suppliers and outside agencies.
• To maintain administrative, financial and technical records as required.
• To prepare documents using Microsoft Word, Excel, PowerPoint, and Access applications and databases.
• To take minutes when necessary and attend meetings as required by Faculty Management.
• To assist with the organization and support of open day/evenings, Learner Voice conferences/meetings and student award ceremonies.
• To raise purchase requisitions, maintain financial records of invoices and expenditure across the Faculty for each school as required.
• To maintain confidential/personal filing systems as required. Monitor action points from meetings requiring attention by curriculum staff and ensure these are followed up and actioned where appropriate.
• To assist with general queries and the reception of students, staff and visitors to the Faculty.
• To ensure deadlines are met in accordance with agreed action plans and instructions.
• To disseminate information to Faculty staff as required.
• To deal with incoming/outgoing post, internal and external.

At South and City College Birmingham, equality, diversity and inclusion are integral to who we are and what we do. We are firmly committed to promoting and embedding the key principles for all within our institution, from our learners to our staff, governors, employers, visitors and contractors.

#J-18808-Ljbffr…