Facilities and Administration Assistant

Join our dynamic and expanding studio, as we seek to add a dedicated Facilities and Administration Assistant to our team!

Your duties will encompass opening and closing the studio buildings, ensuring compliance with regulations, and providing efficient administration support.

Shift Pattern

• Early: 07:00 – 15:30, Monday to Friday
• Mid: 08:30 – 17:00, Monday to Friday
• Late: 10:30 – 19:00, Monday to Friday

Shift rotation occurs weekly and work may include weekends or longer shifts.

Responsibilities

• Oversee and prioritize tasks across all facilities to ensure efficient daily operations.
• Provide comprehensive administrative assistance, which includes managing phone calls, processing mail, coordinating courier services, and handling collections and deliveries.
• Greet visitors with a warm and professional attitude.
• Monitor and replenish office supplies, refreshments, personal protective equipment (PPE), and inventory for the snack shop.
• Ensure compliance with health and safety standards by conducting risk assessments, organizing fire drills, and tracking training needs; maintain firefighting equipment, conduct checks on fire alarms, sprinkler systems, fire extinguishers and EML.
• Maintain accurate building signage and manage security systems, including key control.
• Plan and carry out Portable Appliance Testing (PAT) and keep related records current.
• Assist in the organization of company social events and the upkeep of the games library.
• Adopt a proactive approach to maintaining the office’s overall condition and appearance.
• Ensure the efficient completion of meeting documentation and various administrative tasks such as photocopying, scanning, and filing.

Qualifications

• Demonstrated administrative expertise in a dynamic environment, efficiently managing multiple priorities.
• Familiarity with facilities management and a comprehensive understanding of health and safety protocols.
• Proficient in Microsoft Office Suite and other pertinent software applications.
• Strong organisational abilities complemented by meticulous attention to detail.
• Availability for out-of-hours callouts after training.
• A valid driving licence and access to a vehicle is desirable.

Benefits

• 26 days holiday plus bank holidays (increasing to 31 days after 5 years of service).
• BUPA Private Medical Insurance, healthcare cash plan, including dental and vision.
• Life Assurance, Income Protection & Critical Illness Cover.
• Enhanced Family Leave.
• Interest‑free, tax‑free loans.
• Enhanced Pension Scheme.
• EAP – range of Mental Health and Wellbeing Support.
• Additional discounts, free parking at the studio and other social events.

Location

Based fully onsite in our Didcot studio.

We encourage a diverse and inclusive workforce. All demographics of culture, gender, ethnicity, and neurodiversity are welcomed.

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