Administrative Assistant – Successful Artisan Food Company

Calling all foodies! This is a rare opportunity to join a successful, growing and exciting food business to be at the heart of all operations. You will have the chance to really make a difference, and support with a variety of tasks, from admin and sales to building and maintaining strong relationships. This is for someone with meticulous attention to detail, with confidence and common sense. A love and passion for food is also must!

WEST LONDON BASED

Role

• Building and nurturing strong supplier relationships, managing orders from start to finish, and ensuring our database stays accurate and up to date.
• Overseeing stock control and inventory management to keep operations running smoothly and efficiently.
• Coordinating transport logistics to ensure products arrive on time and in perfect condition.
• Maintaining impeccable organisation of all operational paperwork and records.
• Managing Goods Arrival checks, resolving discrepancies or damages, and accurately processing stock into the Sage system.
• Supporting the ongoing development of our website with fresh imagery, engaging product information, and updated content.
• Preparing and processing customer orders for key accounts, including system input, labels, documentation, and warehouse coordination.
• Representing the brand at tastings and events, confidently engaging with customers and sharing knowledge and enthusiasm for food after training.
• Assisting with Instagram and social media content to help grow brand awareness and engagement.
• Occasionally creating written content and copy for newsletters and marketing communications.
• Occasionally helping with stock checks at the warehouse.

Candidate

• A real doer!
• 6 months+ office experience
• Naturally bright, practical, with meticulous attention to detail and exceptional organisational skills
• Administrative experience
• IT Savvy with a love of spreadsheets
• Confident and flexible multitasker who is willing to learn
• Happy working in a small team of 5
• Organised, with great time management skills and the ability to prioritise
• Self-starter, proactive and forward-thinking
• Hands‑on, non‑precious, driven and ambitious

This is the ideal role for someone with real get‑up‑and‑go, and is ready to get stuck in. Perhaps you have experience working in a small team, or even a food start‑up. It is a fantastic opportunity to grow with the company and make your mark. Interviewing now, apply ASAP!

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