Internal Opportunity – For Current Employees Only. Do you have previous administrative experience and the ability to build effective working relationships with a wide variety of people? This role sits within a small, supportive team that provides administrative and operational support for redeployment and promotion application processes. The postholder will contribute to the efficient delivery of these processes by ensuring accurate administration, timely communication and a professional, customer-focused service for staff and managers.
You will act as a first point of contact for routine queries, working within established policies, procedures and service standards. The role requires a high level of organisation, attention to detail and the ability to manage a varied workload to deadlines, while always maintaining confidentiality.
Previous HR experience is not essential. The role is well suited to someone with strong administrative skills who is confident using systems, enjoys working as part of a team and is comfortable following defined processes while taking ownership of their day-to-day tasks.
The role operates within established policies, procedures and service standards, with clear guidance and support available. It offers an opportunity to develop experience in HR-related processes while contributing to a professional and supportive team environment.
To explore the post further or for any queries you may have, please contact: Melanie McKeown, m.j.mckeown@leeds.ac.uk
Main Duties and Responsibilities
- Provide administrative and operational support to redeployment and promotion application processes, and contribute to the wider Recruitment and Resourcing team by supporting agreed administrative duties, ensuring activities are completed accurately and in line with agreed procedures and timescales.
- Act as a first point of contact for routine redeployment and promotion-related queries, providing clear procedural guidance to staff, managers and external candidates, escalating non-routine matters as appropriate.
- Maintain accurate records and documentation, including updating redeployment registers and relevant tracking systems, ensuring data is complete, up to date and handled confidentially.
- Support the administration of promotion application processes, including managing documentation, coordinating panel arrangements and circulating information to relevant stakeholders.
- Use the organisation’s applicant tracking and HR systems to record activity, produce routine reports, and support monitoring against agreed quality standards and key performance indicators.
- Liaise with colleagues across the HR service to ensure information is shared appropriately and processes are delivered consistently.
- Contribute to the smooth running of the team by supporting colleagues during peak periods and assisting with the implementation of agreed process improvements.
- Carry out any other reasonable duties, consistent with the grade of the post, to support the effective delivery of the service.
Additional Information
Working at Leeds. We are a campus based community and regular interaction with campus is an expectation of all roles in line with academic and service needs and the requirements of the role. We are also open to discussing flexible working arrangements. To find out more about the benefits of working at the University and what it is like to live and work in the Leeds area visit our Working at Leeds information page.
Our University
At the University of Leeds, we are committed to providing a culture of inclusion, respect and equity of opportunity that attracts, supports, and retains the best students and staff from all backgrounds. Whatever role we recruit for we are always striving to increase the diversity of our community, which each individual helps enrich and cultivate. We particularly encourage applications from, but not limited to Black, Asian, those who belong to a minority ethnic community; people who identify as LGBT+; and disabled people. Candidates will always be selected based on merit and ability.
Information for Disabled Candidates
Information for disabled candidates, impairments or health conditions, including requesting alternative formats, can be found on our Accessibility information page or by getting in touch with us at hr@leeds.ac.uk.
Criminal Records
A criminal record check is not required for this position. However, all applicants will be required to declare if they have any ‘unspent’ criminal offences, including those pending. Any offer of appointment will be in accordance with our Criminal Records policy. You can find out more about required checks and declarations in our Criminal Records information page.
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