Project Administrator

Job Description We are looking for a proactive and detail-oriented individual who will act as a central coordination and communication point for the project team. The role will be primarily focused on the Critical Security Infrastructure (CSI) Project, with additional support to business-as-usual activities as required, including site attendance and stakeholder engagement. Key Responsibilities Manage and maintain project documentation, including plans, reports, and relevant contractual records. Coordinate project meetings, manage calendars, take minutes, and track actions to completion. Support budget and resource monitoring through cost tracking, expense processing, and purchase order management. Act as a central communication hub between internal teams, external stakeholders, and suppliers. Monitor project progress and assist in maintaining accurate records and reporting. Ensure project activities comply with agreed standards, methodologies, and governance requirements. Provide administrative and logistical support to Project Managers across the CSI project. Support business-as-usual project and facilities management activities as required. Professional and Personal Competencies/Qualifications Experience in an administrative or similar role; project or facilities management experience is desirable. Experience in public or private sector environments is beneficial. High proficiency in Microsoft Office, particularly Excel, and familiarity with project management software (e.g. MS Project). Experience using systems such as Maximo and Tririga is desirable. Strong understanding of project lifecycles, risk management, and documentation control. Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels. Strong organisational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment. Demonstrated commitment to embedding a safety-first culture. Willingness to travel and attend sites to support Project Managers at meetings. The Company ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience. Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people. We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #Becomewhoyouwant, #Bepartofsomethingbigger, #aplacetobeyou, #facilitiesmanagement ISS is proud to be a diverse and inclusive employer. ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste), religion or belief, sex, sexual orientation or educational background. We are proud to be a Gold Employer Recognition Scheme (ERS) award holder and a signatory of the Armed Forces Covenant, recognising our commitment to supporting veterans, reservists, and military families. Through our Joint Forces Programme, we provide mentoring and support to members of the Armed Forces community and their spouses as they transition into civilian careers. We are a Disability Confident Committed (Level 2) employer, proudly supporting and promoting inclusive hiring practices in line with the UK government’s Disability Confident scheme. Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work….