PA – High profile Art Principal

PA (High Profile Creative) – West End

We are looking for a degree standard, hands on PA to support a well known figure in the arts. Well spoken and presented is needed together with an interest or background within an artistic field would be preferred. Working together with the Senior EA to keep things moving, this is a very busy and hands on role which is exciting and involving. You will be joining a great team in a buzzy and interesting environment.

Responsibilities include:

• Manage appointments, both business and personal, ensuring the diary is up to date at all times
• Communicate schedule changes promptly and reorganise in a timely fashion ensuring all parties are notified
• Book meeting rooms and restaurants as required
• Ensure the diary is updated with all White Cube shows, events, art fairs and additional important dates as required.
• Ensure the diary is updated with all personal events such as special occasions, birthdays and events
• Source, research and assist with purchasing gifts and coordinate timely delivery
• Assist with all aspects of travel coordination: travel research, visa applications, flight, car and taxi bookings
• Liaise with travel agents or book direct with transport companies as required
• Prepare travel itineraries and travel information packs, collate and provide any required paperwork. Research into local galleries and museums for each trip
• Reconcile credit card and cash expenses and collect receipts; provide promptly to Finance. Process invoices, create and pass purchase orders ensuring that budgets are adhered to where applicable
• Liaise with the Operations and IT departments to maintain office supplies and ensure the smooth running of computer systems
• Track documents and ensuring personal documentation are updated and renewed when required
• Manage parking permits, congestion charge and documentation for vehicles
• Liaise with private household staff to ensure schedules are co-ordinated and assist with trade appointments or ordering supplies where required
• Keep in constant communication with the Executive Assistant

Job Requirements

• Discreet, with a professional attitude
• Efficient and organised
• Have a ‘can do’ positive personality and ability to adapt to last minute changes
• Willingness to assist with a manner of tasks
• Hands on with a positive and helpful personality

Excellent package + bonus

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