Are you an experienced administrator and people leader looking for an opportunity to make a meaningful difference to children, young people and families? Join the Lifetime Service at Sirona care & health and become part of a compassionate, forward-thinking team dedicated to delivering high-quality, person-centred care across our communities.
This is an exciting opportunity to lead a skilled and supportive Administration Team at the heart of our Continuing Care and Lifetime Services. You will play a key role in ensuring the smooth running of day-to-day operations, overseeing staffing rotas, supporting service coordination, managing resources and equipment, and driving continuous improvements across administrative systems and processes.
Main duties of the job
- Provide day-to-day leadership and supervision to the Administration Team across the Lifetime Service.
- Oversee Continuing Care Team rotas, managing absences, annual leave, training and staffing records using electronic rostering systems.
- Work with operational and clinical leads to maintain safe and effective staffing levels.
- Coordinate meetings, clinics, diaries and service schedules across teams.
- Support induction planning and rota placement for new staff members.
- Manage ordering of equipment and consumables, ensuring timely availability of resources.
- Contribute to audits, surveys, data collection and reporting to support service improvement.
- Produce reports, maintain accurate records and develop efficient administrative systems and processes.
- Line manage, mentor and support Administration Team members, promoting wellbeing and development.
- Support recruitment activities, including interview coordination and onboarding processes.
- Communicate professionally and compassionately with families, carers, colleagues and partner organisations.
- Handle sensitive and confidential information in line with data protection and governance requirements.
- Use initiative to resolve operational issues and respond flexibly to changing service needs.
Qualifications and Training
- GCSE Grade A-C or equivalent in Maths and English.
- NVQ level 2 in Business Administration or other relevant qualification or equivalent experience.
- Evidence of undertaking personal/professional development.
- Willingness to undertake training required for the role.
Skills, Knowledge and Experience
- Experience of diary management and organising meetings/clinics/events.
- Experience of using a range of IT skills including electronic communication, text processing, spreadsheets and databases.
- The ability to manage a range of administrative processes including typing, minute taking, data management/analysis.
- Experience of line managing a team.
- Able to collate and produce data/information tailored to the audience.
- Able to handle private, complex and confidential information in line with general data protection regulations and company policies and procedures.
- Experience of working in a health/social care or service-oriented organisation.
Person Specification
In addition to the above qualifications and skills, the successful candidate will demonstrate strong organisational, leadership and communication abilities, a proactive approach to problem‑solving, and a commitment to maintaining confidentiality and data protection standards.
Benefits
Agenda for Change salary, full NHS benefits, 27+ days’ annual leave, and participation in the NHS Pension Scheme.
Equality, Diversity and Inclusion
We welcome and encourage all applicants. We are committed to having a workforce that reflects the communities we support and are proactively seeking to improve the diversity of our workforce. We aim to draw upon the widest possible range of views and experiences to meet the changing needs of our colleagues, partners and communities we serve.
We are committed to equality of opportunity, to being fair and inclusive, and to creating a place where all belong.
Additional Conditions
There is no certificate of sponsorship for this role. Applicants needing a visa must have a minimum of 14 months remaining until the expiry date and must disclose the expiry date within the application.
Any qualifications or employment not included in your application may be discounted.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check.
#J-18808-Ljbffr…