Receptionist/ Facilities Coordinator, Investment Management

We are looking for a polished and proactive Reception / Facilities Coordinator to deliver an excellent front‑of‑house experience while supporting the smooth running of the corporate Headquarters of a global investment management firm. Working alongside one other receptionist, our client is looking for someone to be a fantastic representation of the company, the first face seen by guests and visitors, someone who creates delight and a professionally welcoming approach.

Duties

• Meet and greet guests, manage calls, and oversee meeting room bookings
• Set up rooms and catering to a high standard
• Manage reception inbox, visitor systems
• Coordinate deliveries, post, couriers, and taxis
• Maintain office supplies, stationery, and pantry stock
• Organise staff gifting, board dinners, and internal events
• Support facilities operations, reporting maintenance issues and liaising with contractors
• Assist the Office Manager with inductions, office moves, and H&S processes

To be suitable for this role, you will have experience in corporate reception roles and be available immediately or on short notice.

Requirements

• It is imperative you have a professional, organised, and detail‑focused approach, very polished presentation with excellent written and spoken English
• 5* client service skills and approach

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