Executive Assistant to Senior Leadership (Future Opportunities)

Job Responsibilities

• Manage complex and proactive diary scheduling, ensuring effective prioritisation of meetings and commitments
• Coordinate domestic and international travel arrangements in line with internal policies
• Facilitate professional interactions with internal and external stakeholders
• Support meeting preparation, including agenda coordination, materials, and follow-ups
• Build strong relationships and act as a trusted point of contact for stakeholders
• Partner with business management and support teams to ensure smooth operations
• Maintain accurate and timely use of internal systems and processes
• Anticipate needs and proactively resolve scheduling or logistical challenges
• Support projects and initiatives, including coordination, tracking, and reporting activities
• Leverage digital tools and emerging technologies, including AI-enabled solutions, to improve administrative processes and efficiency
• Contribute to continuous improvement of processes and team efficiency

Required Qualifications, Capabilities, and Skills

• Experience supporting stakeholders in a corporate or professional services environment
• Strong organisational and time management skills with the ability to prioritise effectively
• Excellent attention to detail and ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills
• Demonstrated ability to build effective working relationships
• High level of discretion and professionalism when handling sensitive information
• Proactive approach with strong problem‑solving capability
• Ability to work independently and adapt in a fast‑paced environment
• Openness to using digital tools and learning new technologies to enhance ways of working
• Proficiency in Microsoft Office applications, including Outlook, Excel, and PowerPoint

Preferred Qualifications, Capabilities, and Skills

• Experience supporting senior leadership teams
• Exposure to working in complex, fast‑paced environments
• Experience coordinating across multiple stakeholders or business areas
• Interest in operational excellence or continuous improvement initiatives
• Familiarity with digital tools, automation, or AI-supported workflows

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