Fleet Manager

General Duties/Key Responsibilities:

Fleet Operations & Availability

• Manage the day‑to‑day operation of the company fleet, ensuring vehicle availability aligns with operational deman
• dCoordinate vehicle allocation, returns, replacements, and change
• sAct as the first point of contact for drivers regarding vehicle issues, defects, breakdowns, accidents, and querie
• sSupport operational teams to minimise downtime and disruptio

nMaintenance, Inspections & Servici

• ngSchedule and manage servicing, repairs, MOTs, inspections, and maintena
• nceRaise jobs with garages, suppliers, and leasing providers via phone, email, and internal syst
• emsEnsure pre‑use checks and vehicle inspections are completed and recor
• dedArrange vehicle collection and delivery when requi

redCompliance & Sa

• fetyEnsure compliance with all relevant legislation and company pol
• iciesMaintain accurate fleet records including inspections, MOTs, servicing, insurance, penalties, and accident re
• cordsSupport external audits and inspec
• tionsEnsure Vehicle Driver Handbook and Safe Systems of Work are implemented consist

entlyDriver Management & Indu

• ctionsConduct fleet inductions for new s
• tartersCarry out driving licence checks, eyesight checks, fitness & health
• checksLog and manage driver infractions, PCNs, and pe
• naltiesIdentify driver training needs and coordinate training where r
• equiredLiaise with HR on conduct, disciplinary, or policy‑related

mattersAccidents, Insurance &a

• mp; RiskManage vehicle accidents and incidents from reporting through to r
• esolutionLiaise with insurers, repairers, and internal sta
• keholdersMonitor claims, costs, and trends to reduce risk and ex

penditureCost Control & Admi

• nistrationManage fleet administration including paperwork, scanning, and sys
• tem updatesMonitor costs relating to repairs, fuel, tyres, leasing, private mileage, fines, an
• d insuranceSupport value‑for‑money decisions and continuous cost
• improvementManage fuel cards, tyre providers, telematics (e.g. Lightfoot), and relate

d suppliersHealth & Sa

• fety SupportMaintain registers for fleet‑related safety equipment (e.g. ladders, first aid kits, fire e
• xtinguishers)Support toolbox talks and SHEQ communications

when requiredContinuo

• us ImprovementIdentify and suggest improvements to fleet systems, processes, and
• ways of workingSupport the development of safer, more efficient f
• leet operationsRepresent the business professionally with suppliers, auditor

s

, and partners Qualificati

• ons and Skills:Experience in a hands‑on fleet, transport, or operational c
• oordination roleStrong administrative background with oper
• ational exposureStrong knowledge of vehicle compliance, maintenance, and
• fleet operationsConfident using IT systems including Excel, Word, Outlook, and intern
• al fleet systemsGood literacy and numeracy skills; able to manage data, reports, a
• nd cost trackingAbility to prioritise workload in a busy, fast‑moving operati
• onal environmentProfessional and confident communicator, able to deal with drivers, managers, and ex
• ternal suppliersExperience in a service, construction, engineering, or contractor‑based environ

ment (Desirable)…