Overview
Team EA – HR
ASAP start
Temp to Perm
£22 – 24p/h
We are seeking an exceptional Team PA to join an incredibly busy and fast paced HR function within a global advisory company. This is a dynamic and highly visible role supporting the team, with a particular focus on recruitment coordination, interview scheduling, and complex diary management.
Operating in a fast-paced, high-performance environment, you will be responsible for coordinating recruitment activity across multiple business areas, managing competing priorities and ensuring a seamless experience for candidates, hiring managers, and senior stakeholders.
This role requires a highly organised individual with outstanding attention to detail, excellent communication skills, and the ability to remain calm and professional under pressure.
Responsibilities
What you’ll do:
- Manage high-volume interview scheduling across multiple business divisions and seniority levels.
- Coordinate candidate interviews across multiple time zones, ensuring a smooth and efficient process.
- Liaise closely with recruiters, hiring managers, candidates and executive assistants to arrange interviews and assessment activities.
- Monitor recruitment pipelines and proactively manage scheduling changes and conflicts.
- Ensure all interview logistics, documentation, and communications are delivered accurately and on time.
- Support onboarding activities for new hires.
- Provide complex diary management for senior HR leaders and team members.
- Coordinate internal and external meetings involving senior stakeholders across the business.
- Arrange conference calls, video meetings, and team events.
- Anticipate scheduling conflicts and proactively identify solutions.
- Prepare presentations, reports, meeting agendas, and supporting documentation.
- Organise team meetings, training sessions and HR events.
- Maintain accurate records and ensure compliance with internal procedures.
- Handle sensitive and confidential information with the utmost discretion.
- Provide ad hoc support on HR initiatives and projects as required.
Qualifications
What you’ll need:
- Previous experience as a Team Assistant, PA or Executive Assistant role within a fast-paced corporate environment.
- Strong attention to detail is essential.
- Excellent organisational skills with the ability to manage multiple priorities simultaneously.
- Strong stakeholder management and communication skills.
- High levels of professionalism, discretion, and attention to detail.
REF: AJL186876
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