Administration Manager, Arts

Administration Manager, London Arts and Cultural Organisation

Temp role for 6 to 8 weeks, £17.40 per hour plus holiday pay.

Leading Arts and cultural organisation needs an Administration Manager for a varied temp role supporting the Programmes and Curatorial function. This is a rewarding role requiring the ability to build positive relationships with stakeholders, first‑class communication skills and a keen eye for detail when processing invoices.

Responsibilities

• Supporting Programmes and Finance, Curatorial using Unit 4 (Agresso).
• Coordinating and communicating the artistic programme schedules and process.
• Supporting project management for exhibitions, displays and commissions.
• Assisting development of programme and schedules at proposal stage.
• Helping with budget management and ensuring resources and skills are available to deliver programmes on time and to budget.
• Supporting the departmental Business Continuity Plan, Risk Register, Risk Assessments and acting as a contact for Health and Safety.
• Serving as a contact on department accounting processes.
• Helping with the financial reporting cycle for the Curatorial department across monthly reconciliations, quarterly reforecasts and year‑end, ensuring budgets are managed accurately and effectively.
• Processing invoices regularly in a timely fashion.
• Monitoring and reporting on the income and expenditure for the department, collating and providing management information to the Senior Team and Finance and developing and maintaining forecasting documents to aid accurate forecasting.
• Co‑ordinating with Finance to understand policy changes and keeping divisional colleagues up to date to ensure compliance.
• Co‑ordinating with Development and Finance on allocation and management of fundraising income.
• Being involved in the budget overview process for each exhibition.
• Administering, attending, recording and sharing decisions from project budget and exhibition meetings.
• Supporting the Head of Programme Management with effective planning and delivery of the curatorial programme of exhibitions and displays.
• Supporting the Director in the decision‑making process on agreeing exhibition proposals.
• Contributing to the planning, monitoring and evaluation of exhibitions and displays schedules.
• Gathering schedule information, highlighting scheduling questions requiring resolution, and organising ad‑hoc schedule planning meetings.

Experience Needed

• Working knowledge of Unit 4 (Agresso).
• Ideally some experience of project management.
• Good numeracy and business planning skills, including financial.
• Effective verbal and written communication skills.
• Excellent administrative and organisational skills, with the ability to prioritise and multitask in order to meet deadlines and work well under pressure.
• Strong analytical skills and experience in writing, collating and sharing key information, ensuring delivery of key objectives.
• Minute‑taking.
• Financial planning, working within budget and to deadlines.
• A proactive and flexible communicator.
• An interest in the Arts and Cultural world.

Val Wade Recruitment are actively looking for applicants from under‑represented communities and pride ourselves as an equal opportunities’ employer and agency.

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