Working hours
Full time (35 hours per week). Standard working hours between 9am – 5pm.
Working arrangements
London, hybrid homeworking (minimum 6 days a month in office)
9-month FTC
The Federation of Royal Colleges of Physicians is a collaboration between the Royal College of Edinburgh, Royal College of Physicians and Glasgow and the Royal College of Physicians. It represents 50,000 physicians worldwide and supports doctors at every stage of their careers.
Key responsibilities
- Lead the coordination of International PACES exams.
- Coordinating various tasks within the examinations cycle, ensuring tasks are performed accurately as per standard operating procedures and agreed timelines, and assigning tasks to administrators where appropriate.
- Coordinate scanning and results processing for International and UK PACES exams.
- Manage the scheduling of all international exams – liaising with Federation Leads and suppliers to set exam calendars for future diets, confirming timeslots and capacity.
- Lead on completing SOPs and ensuring they are reviewed regularly and fully up to date.
- Track, monitor and report on exams‑related income, overseeing monthly reconciliation and supporting the annual budget setting.
- Prepare various management information reports for both internal and external meetings, as necessary.
- Lead on processing reasonable adjustment requests for International and UK PACES exams.
- Lead on project work to meet the needs of the business (including development of business systems/processes) and deliver on initiatives identified in the business planning process.
- Support examination managers in identifying and mitigating risks, as per the risk register.
- Deputise for the Exams Managers as required.
- Some packing and shipping exam materials may be part of your role.
- Other duties as may be reasonably expected and which are commensurate with the level of the post, comply with the RCP’s health and safety policy, and maintain equal‑opportunity standards.
About you
- Experience of coordinating and delivering exams or similar event management.
- Experience of delivering strong customer service.
- Experience of working in a busy team, delivering complex and high‑stakes work.
- Experience of building and developing relationships with a range of internal and external stakeholders at all levels.
- Excellent written and verbal communication, tailored for audience and purpose.
- Expertise in general office software and the ability to quickly become competent with specialist software used by the Federation.
- A high degree of accuracy and attention to detail in all work.
- Accurate data entry and good attention to detail.
- Interacts with staff and other professions with respect for difference and diversity.
- Demonstrates flexibility and adapts to agreed changes and new ways of working positively, effectively and completely.
- Able to prioritise and manage workload according to importance and urgency and remains focused on routine tasks and understands why achievement is important.
- Demonstrates an ability to work to deadlines and to agreed standard operating procedures.
Closing date: 17 June 2026
We will be reviewing applications as they are received. Interviews may be arranged, and the role may be filled before the advertised closing date. Early applications are therefore encouraged.
The RCP positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status or pregnancy and maternity.
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