Job SummaryJoin Our Team Ward Clerk Opportunities Available!We are delighted to offer 7 full-time Ward Clerk positions within our dynamic Specialty and Integrated Medicine team at St. Jamess University Hospital.Were looking for enthusiastic, motivated individuals who thrive in a fast-paced environment and enjoy the variety and energy that comes with a role where no two days are ever the same. If you take pride in delivering excellent administrative support and enjoy being an essential part of a ward team, this could be the perfect opportunity for you!What we offer:Shift patterns across a 7-day rota, between 07:00 and 20:00The opportunity to work collaboratively while also supporting different wards when needed, keeping your role varied and engagingA supportive 2-week supernumerary induction, where youll:Shadow experienced ward clerks across multiple wardsGain hands-on experience with systems and processesDiscover different working styles and routinesBuild confidence before stepping into your own ward-based roleThis is a fantastic chance to develop your skills, build confidence, and become part of a welcoming, supportive team within one of Leeds leading hospitals. Ready for a role that challenges, supports, and inspires you?
Main duties of the job
Why you should join our TeamSpecialty and Integrated Medicine (SIM) encompasses a wide range of services within the Trust, including the Centre for Older Adults, HIV Outpatients, Infectious Diseases, General Internal Medicine, and Diabetes and Endocrinology. All of these services form part of Leeds Teaching Hospitals NHS Trust (LTHT).The role will be primarily based at St Jamess University Hospital, including the Gledhow Wing, Lincoln Wing, and Beckett Wing.SIM is supported by a large, dedicated, and hardworking team that provides administrative support across 15 wards within the CSU. These include two admission wards, an Infectious Diseases ward, a Diabetes and Endocrinology ward, a General Medicine ward, and several Older Peoples Medicine base wards. As the CSU continues to evolve, with new wards opening and services expanding, the team continues to grow and strengthen.Our ward clerks work full-time in complementary patterns, collaborating closely and adjusting shifts where necessary to ensure consistent ward coverage, including during periods of annual leave. The team fosters a positive and supportive working environment, where colleagues consistently demonstrate professionalism, teamwork, and a friendly, approachable attitude.We pride ourselves on being a welcoming, inclusive team, offering strong support to new starters and ensuring that all staff members feel valued and assisted at all times.
About us
The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.
Job responsibilities
For questions about this job, contact:
Name: Maureen Kelly Position: Assistant Patient Service Coordinator Email: maureen.kelly5@nhs.net Phone number: 01132066074
What you will bring to the role
Key duties include maintaining and updating PAS and PPM systems, as well as ensuring the accuracy of ward registers. The role involves handling telephone calls and messages from staff, other departments, CSUs, external trusts, and relatives in a timely and professional manner.
Responsibilities also include arranging patient transport for discharges, transfers, and inpatient appointments, as well as booking follow-up appointments for discharged patients.
Additional administrative tasks include accurately documenting all patient admissions, discharges, and transfers, monitoring and maintaining adequate ward stock levels, ordering necessary equipment, and reporting any faults or maintenance issues promptly.
The role requires providing administrative support to the nurse in charge, contributing to the efficient day-to-day operation of the ward. This includes supporting processes that ensure the smooth and timely movement of patients through the department, in line with emergency care standards.
About Leeds Teaching Hospital NHS Trust
Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:
Patient-centred Collaborative Fair Accountable Empowered
All our actions and endeavours will be guided and evaluated through these values
We’re committed to recruiting exceptional people to deliver outstanding services across Leeds Teaching Hospitals NHS Trust and helping every colleague reach their full potential. We’re looking for a compassionate, inclusive, and collaborative leader who shares our values and can build strong partnerships. We warmly invite applications from people from a variety of backgrounds and sectors, and are especially keen to hear from individuals from a minority ethnic background. We’re dedicated to creating a diverse and inclusive environment where everyone feels valued, supported, and has a true sense of belonging, as we work together to deliver the best in healthcare to the people of Leeds and beyond.
Sponsorship Eligibility
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.
We reserve the right to close this advert early if we receive a high number of suitable applications.
Person Specification
Qualifications
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Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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