Rotherham Doncaster and South Humber NHS Foundation Trust
Personal Assistant to Senior Leadership Team
The closing date is 22 June 2026
We are looking for a highly organised and proactive Personal Assistant (Band 4) to join our team, providing a comprehensive and confidential administrative service to the Children’s Care Group Senior Leadership Team. This pivotal role supports senior leaders including the Care Group Director and wider management team, ensuring the smooth day‑to‑day running of the service by acting as a central point of coordination, communication and organisation.
The role involves managing complex diaries and email inboxes, coordinating meetings, preparing agendas, reports, presentations and correspondence, and attending meetings to take accurate minutes. It requires effective prioritisation, handling sensitive information with discretion and acting as the first point of contact for internal and external enquiries.
The post holder will liaise closely with managers, clinicians, support services and external agencies, maintain filing and record systems, monitor mandatory training compliance and staff absences, support service improvement initiatives and projects, and provide cross‑cover within the administrative team when required.
Responsibilities
• Manage complex diaries and email inboxes• Coordinate meetings, prepare agendas and reports• Attend meetings and take accurate minutes• Liaise with managers, clinicians and external agencies• Maintain filing and record systems• Monitor training compliance and staff absences• Support service improvement initiatives and projects• Provide cross‑cover within the team• Travel between locations as required
About You
Highly organised, proactive and experienced in a busy or complex environment. Confident working independently, managing competing priorities, maintaining a high standard of accuracy and professionalism. Excellent written and verbal communication skills, comfortable liaising with senior managers and stakeholders, committed to confidentiality and information governance. Adaptable, reliable and able to remain calm under pressure with a flexible approach to work.
Qualifications
- Minimum 5 GCSEs including English, or equivalent, with emphasis on numeracy and literacy
- NVQ Level 3 in Business Administration or equivalent
- RSA/OCR Level 3 Typing/Word Processing or equivalent
- OSA qualification or willingness to undertake study
- Moving and Handling key trainer or willingness to undertake study
Experience
- Demonstrable experience working in a busy office and pressurised environment
- Knowledge and use of Microsoft Office applications
- Experience managing teams
- Administrative experience within the NHS or a complex organisation
- Experience working to and meeting deadlines
- Experience liaising with staff across different disciplines and organisational boundaries
- Experience working across multi‑agency groups
- Experience supporting/managing projects
- Experience in performance management
Skills
- Produce documentation to a high standard
- Work independently and as part of a team
- Effective problem solving abilities
- Excellent verbal and written communication, negotiation and presentation skills
- Translate information across multiple formats and media
- Manage a diverse workload
- Implement and maintain processes, procedures and systems
- Handle sensitive and confidential information appropriately
Knowledge
- Thorough understanding of confidentiality and security of information
- Working within financial constraints, policies and procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975. A submission for Disclosure to the Disclosure and Barring Service is required to check for any previous criminal convictions.
Employer name
Rotherham Doncaster and South Humber NHS Foundation Trust
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