Legal Secretary – Commercial Property

An exciting opportunity at a specialist commercial law firm that understands companies are best served by a long‑lasting, proactive and collaborative relationship with a legal partner that is entirely focused on results. Combining commercial acumen, passion and a can‑do approach to deliver excellent legal services; taking pride in a down‑to‑earth and friendly culture. Seeking an experienced Commercial Property Legal Secretary, based in Chester. The applicant will need to have at least 6 months previous legal experience in a Commercial Property Legal Secretary role.

Duties to include but not limited to:

• Opening files and day‑to‑day maintenance in accordance with the department’s Risk Management procedures
• Assisting the Fee Earner under supervision with file creation; statement drafting and liaison with clients in respect of the same – generation of suitable client care correspondence – attendance on clients for routine instructions and signing.
• Carrying out searches and dealing with enquiries in relation to such searches using Searchflow or directly with the various authorities
• Using HM Land Registry portal for downloading official copies, documents and plans and saving to matter number, and carrying out priority; and bankruptcy searches and other pre‑completion and online applications.
• Collating title bundles, scanning deeds and saving them to the DMS.
• Dealing with post‑completion registration and stamp duty land tax formalities.
• Under supervision, preparing invoices, completion statements and statements of account and completing accounts documentation as directed by the Fee Earner.
• Carrying out copy typing of documents, including the completion of forms originating from the firm’s own precedent bank and adopting those from Practical Law, Laserforms and Encyclopaedia of Forms and Precedents to fit the firm style.
• Preparing correspondence and documents through audio typing, ensuring that such correspondence and documents are checked for errors before passing to Fee Earner.
• Interacting with clients and dealing with general enquiries by email or telephone.

The successful applicant will:

• Be positive with a ‘team player’ attitude
• Have the ability to work in a methodical and organised manner
• Have the ability to pro‑actively manage time and caseload
• Demonstrate attention to detail
• Have a willingness to learn and develop skillsets
• Have previous experience in a Commercial Property Legal Secretary role of at least 6 months (essential)
• Be able to cope in a busy and fast‑paced working environment
• Be IT literate with experience of using Microsoft Office such as Outlook, Word, Excel
• Have good written, numeracy and oral communication skills

Equal Opportunity

We are an equal opportunities agency and welcome applicants from all backgrounds.

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