Buisness Support Coordinator – Part Time

Alexander Daniels are working with a small, fast‑moving business, looking for someone to coordinate core operational, administrative and people‑related activities. This role suits someone proactive, adaptable and comfortable managing a wide variety of tasks to keep the organisation running smoothly day to day. The position is fully office‑based at our Head Office. The role currently requires around 20-25hrs.

Key Responsibilities,

Office Management

• Oversee all facilities management to ensure the office operates effectively.
• Provide diary management and administrative support to the executive team.
• Manage annual audits/tests (fire safety, alarms, emergency lighting, PAT testing).
• Act as the main contact for office security systems.
• Manage supplier relationships and service contracts (cleaning, waste, equipment, alarms).
• Monitor office supplies and coordinate stock where required.
• Coordinate IT support contracts and manage software accounts.
• Arrange workspace, IT access, keys and lockers for new starters.
• Maintain and streamline onsite/offsite archive storage; promote paper‑free working.
• Manage SharePoint to ensure easy access across the business.
• Organise travel and accommodation for staff.
• Coordinate team away days and social activities.
• Handle other office‑related tasks as required.

Health & Safety

• Support senior leaders with Health & Safety duties, including audits and follow‑up actions.
• Ensure Display Screen Equipment assessments are completed.
• Manage requirements for employees driving for business purposes.
• Carry out additional H&S tasks as needed.

Administration

• Manage the organisation’s three ISO certifications, including annual audits.
• Run monthly ISO compliance meetings.
• Maintain documentation and filing systems aligned with ISO standards.
• Work with teams to ensure documents meet ISO requirements.

People & Recruitment

• Manage monthly contractor and purchase order administration.
• Support hiring managers throughout the recruitment process.
• Prepare job descriptions and liaise with recruitment agencies.
• Screen CVs and coordinate interviews and assessments.
• Manage onboarding, including payroll liaison and IT setup.
• Conduct day‑one inductions.
• Prepare HR documentation (probation, general HR letters, pay/bonus info).
• Assist with visa‑related administration.
• Book training and maintain training records.
• Support the CEO with people‑related matters when required.

Insurance

• Work with the CEO and Finance team on timely renewal of all insurance policies.
• Maintain insurance registers and file policy documentation.
• Liaise with insurance brokers on claims, involving Finance for larger cases.

Ideal to have,

• 3-5 years’ experience in a similar role
• Maths and English GCSEs (minimum)
• Strong Microsoft 365 skills, especially Word and Outlook
• Experience in recruitment and interviewing
• Excellent organisational and communication skills
• High integrity and ability to handle confidential information
• Calm under pressure and able to multitask
• Strong technical capability
• Proactive, resilient, flexible, empathetic and patient

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