Team Assistant – Nottingham

Job Description

We’re looking for a Team Assistant to provide comprehensive administrative and file‑management support to our Legal Support Services team in Nottingham.

The role

As a Team Assistant, you’ll be at the heart of our Legal Support Services team, delivering essential administrative and file‑management support to fee earners and Practice Assistants. You’ll take ownership of building and maintaining an ongoing service‑based relationship with the team you support, translating their needs and expectations into a responsive and reliable service. Reporting to the Practice Support Manager and based in our Nottingham office, you’ll play a vital role in ensuring the smooth day‑to‑day running of the team.

What You’ll Be Doing

• File management and compliance — maintaining and updating all files, ensuring documents are correctly named in line with firm‑wide conventions and stored in the correct folder structures. You’ll also be responsible for file opening, closing and archiving procedures, ensuring compliance at all times.
• Team and event support — liaising with Practice Assistants to support client and marketing activities, including scheduling meetings and directory interviews; assisting with the organization of internal and external events, seminars and conferences; and managing room bookings, travel arrangements, courier requests and other ad‑hoc tasks.
• Workload management and administration — managing priorities and workloads to ensure deadlines are consistently met, liaising with your PA and Practice Support Manager when challenges arise, and assisting with billing, expenses and team coordination.

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