Facilities Assistant

Facilities Assistant – London

Join a leading law firm in London where operational excellence and client experience are at the heart of everything we do. This is a great opportunity for an organised, proactive person to play a key role in a busy, professional office environment.

The Role

You’ll be central to the smooth day‑to‑day running of the office, ensuring facilities, meeting spaces, and internal services operate efficiently and to a high standard

Key Responsibilities

• Coordinate and deliver meeting room set-ups, including furniture configuration and event preparation
• Proactively review bookings and plan room layouts using booking systems
• Liaise with internal teams (AV, catering, concierge) to ensure seamless event delivery
• Act as the main point of contact for facilities queries and Helpdesk requests
• Monitor and manage Facilities Helpdesk communications (email, Teams, calls)
• Coordinate contractors, suppliers, and building management tea
• Conduct daily office checks (meeting rooms, kitchens, reception area
• Manage office supplies, stationery, and new joiner setups
• Support onboarding/offboarding processes including office tou
• Maintain internal systems, spreadsheets, and facilities records
• Assist with invoices, purchase orders, and expense processing
• Support health & safety compliance, including Fire Warden / First Aider duties
• Contribute to facilities projects, improvements, and wider office initiatives

What We’re Looking For

• Experience in a professional services environment (desirable)
• Strong organisational and multitasking skills
• Excellent communication and stakeholder management ability
• Comfortable using Microsoft Office and multiple systems
• A proactive, team-focused approach with a strong attention to detail
• Ability to troubleshoot and respond effectively to day-to-day issues

Why Apply?

• Work in a collaborative, supportive professional environment
• Exposure to a wide range of facilities and operational projects
• Hybrid working approach (role dependent)
• Be part of a team that values reliability, teamwork, and delivering results

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