An exciting opportunity has arisen for a Legal Secretary to provide support to a group of Senior Associates and Associates within a busy professional services environment.
This role requires exceptional organisational, communication and prioritisation skills, together with the ability to manage multiple competing demands and deadlines. The successful candidate will act as a key day‑to‑day contact both internally and externally, working closely with Executive Assistants and wider business support teams.
Key Responsibilities
- Take ownership of and manage workload effectively, delegating to or liaising with central support teams where appropriate
- Proactively monitor and oversee inboxes on behalf of fee earners during absences, as agreed
- Manage calendars, coordinate meetings and events, and organise all related logistics including room bookings and schedule updates
- Prepare, edit and proofread documentation to a high standard, ensuring accuracy and adherence to house style
- Work collaboratively with Executive Assistants, central teams and other Legal Secretaries to provide seamless support during absences and busy periods
- Respond promptly to requests and manage deadlines effectively to ensure expectations are met
- Act as a professional point of contact internally and externally, including managing telephone calls and taking accurate messages
- Coordinate finance and compliance processes, including billing support, expense submissions and assisting with cash collection activities
- Use initiative to identify and resolve issues proactively
- Maintain confidentiality, discretion and professionalism at all times
Skills & Experience Required
- Previous experience working within a law firm is essential
- Excellent verbal and written communication skills
- Strong organisational and prioritisation abilities
- Proactive and motivated with a positive, can‑do attitude
- Ability to work effectively under pressure and to tight deadlines
- Confident interacting with stakeholders at all levels
- Strong attention to detail with a high level of accuracy
- Flexible and adaptable approach to work and responsibilities
- Excellent administrative and time management skills
- Proficient in Microsoft Office, particularly Word, Excel and PowerPoint
- Minimum typing speed of 60 words per minute
- Team‑oriented with strong relationship‑building skills
- Experience using legal finance or practice management systems is advantageous
The organisation promotes a collaborative and flexible working culture, balancing professionalism with a supportive and positive team environment. Hybrid working arrangements are in place, with time spent both in the office and working remotely depending on business and client needs.
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