Personal Assistant – Employment Law – Bournemouth or Southampton
We’re looking for an organised and proactive Personal Assistant to join our Employment team in Bournemouth.
This is an excellent opportunity to become part of a busy and highly regarded team, providing vital support to fee earners across Employment and the wider Commercial Group while helping to deliver an exceptional client experience.
About the Role
As a Personal Assistant, you’ll play a key role in supporting fee earners with the day-to-day management of their matters, ensuring files are maintained accurately, compliance requirements are met, and clients receive a professional and responsive service.
This is a varied role that would suit someone who enjoys working in a fast-paced environment, has excellent organisational skills, and takes pride in delivering high-quality support.
Your Responsibilities Will Include:
– Providing comprehensive administrative and secretarial support to the Employment team and wider Commercial Group.
– Managing and maintaining electronic and hard copy files in accordance with firm procedures.
– Monitoring fee earners’ inboxes and post during periods of absence and ensuring urgent matters are addressed promptly.
– Handling client and third-party telephone enquiries professionally and efficiently.
– Opening new files and matters, completing client onboarding processes, and ensuring compliance requirements are met.
– Undertaking and monitoring compliance activities, including conflict checks, client due diligence, sanctions checks, and costs estimates.
– Maintaining compliance records and monitoring key file review dates and
actions.
– Preparing correspondence, documents, and billing guides, ensuring accuracy and attention to
detail.
– Assisting with the billing process and liaising with colleagues to ensure bills are issued promptly.
– Building positive relationships with clients and supporting fee earners in delivering excellent client service.
– Organising meetings, booking meeting rooms, arranging refreshments, and welcoming clients where required.
– Coordinating travel and accommodation arrangements for fee earners.
– Supporting business development and marketing activities as directed.
What We’re Looking For
– Previous experience in a PA, Legal Secretary, Administrative Assistant, or similar support role.
– Legal experience would be advantageous but is not essential.
– Excellent organisational and time management skills, with the ability to manage multiple priorities.
– Strong communication and client service skills.
– A proactive and conscientious approach with excellent attention
to detail.
– Ability to work independently whilst contributing positively as part of a team.
– Strong IT skills, including Microsoft Word, Excel, Outlook, PowerPoint, and document management systems.
– Good keyboard, audio typing, and document production skills.
– Professionalism, discretion, and the ability to handle confidential information appropriately.
– A positive, flexible, and collaborative attitude.
What We Offer
– Competitive salary and benefits package.
– Generous holiday allowance plus bank holidays.
– Pension scheme and life assurance.
– Access to flexible benefits.
– A supportive and collaborative working environment.
– Opportunities for ongoing training and development.
– The chance to work within a successful and highly respected Employment team.
If you’re a highly organised individual who enjoys supporting others, building strong working relationships, and delivering exceptional service, we’d love to hear from you.
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