Urban Outfitters Senior Buying Admin Assistant

Role Summary

As a Senior Buying Admin Assistant, you will support the daily operational functions across the Womenswear Buying team. You will also develop key cross‑functional relationships with both internal and external partners in the head office in the US and the UK.

What You’ll Be Doing

• Order Support: Raise and manage purchase orders, ensuring accuracy in pricing, quantities, attributes and delivery timelines for all WINT classes.
• Sample Management: Organise, track and maintain all product samples; support buying, visual merchandising and marketing pull‑outs; submit sample packages as needed and manage the sample library; collaborate with the studio to ensure product is shot for the website and launched on time.
• Critical Path Tracking: Monitor the critical path and ensure deadlines are met across product development, approvals and deliveries.
• Fit sessions: Join weekly fit sessions, communicate comments with suppliers and manage samples.
• Supplier Communication: Liaise with suppliers and vendors daily to ensure timely delivery, sample requests and accurate product information.
• Competitor Research: Conduct regular competitor and market research to identify emerging trends and price positioning.
• Administrative Tasks: Provide general admin support to the buying team including meeting preparation, digital range packs and rail management.
• Sales Reporting: Assist with Monday trade meeting preparation and contribute insights into product performance and customer preferences.
• Range building: Once settled, manage an area of product within the department alongside the Senior Buyer, Design and Planning team.

What You’ll Need

• A passion and enthusiasm for the Urban Outfitters brand and what we represent
• A love for fashion and an interest in the market at large
• Ability to multitask in our fast‑paced buying office
• Flexibility and openness to change as we grow the business
• Strong communication skills
• A collaborative team player with a flexible attitude
• A keen eye for detail and accuracy
• Fluent use of Microsoft Office – especially Outlook, Excel and PowerPoint
• Strong commercial awareness

The Perks

• Work‑life balance: Flexible start and finish times.
• Bring your dog to work.
• Wellbeing: Employees Assistance Program to support mental, physical and financial health; fully equipped free gym and on‑site wellness room in Brick Lane and 50 % discount of external gym memberships.
• Private Medical Insurance.
• Employee Discount: Up to 40 % off at all URBN brands.
• Community: One paid day to volunteer or fundraise for a charity of your choice.
• Travel: Cycle to work scheme; season ticket loan.
• Continued development: Structured support within the business and continued learning and development.

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Equal Opportunity Statement

URBN is an Equal Opportunities Employer committed to diversity and inclusion. We provide equal employment opportunities regardless of age, sexual orientation, sex, gender reassignment, pregnancy, marital status, religion, race, or disability. We base all our employment decisions on merit, job requirements and business needs.

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