Our client is a boutique real estate investment manager with approximately £3 billion of assets under management, investing across the UK property market. Having experienced significant growth in recent years, the firm has maintained a lean, entrepreneurial culture where individuals are encouraged to take ownership, contribute beyond their remit, and gain exposure across all aspects of the business.
They are seeking an Office & Operations Coordinator to join their London team. This is a broad and varied role that sits at the heart of the business, providing support across office management, operations, reporting, and finance. It offers a unique opportunity for someone looking to build a long-term career within a high-performing investment environment and gain exposure to senior leadership from day one.
Key Responsibilities
Office Management & Business Support
- Manage the day-to-day running of the office, ensuring a professional and efficient working environment.
- Coordinate relationships with office suppliers, landlords, IT providers, and other external vendors.
- Organise meetings, team events, and company‑wide activities.
- Support travel arrangements, visitor management, and general administrative requirements.
- Maintain company records, policies, and business documentation.
Operations & Reporting
- Coordinate monthly, quarterly, and annual business reporting processes.
- Track key deadlines and ensure reporting deliverables are completed on time.
- Assist with preparing internal reports, presentations, and management information.
- Support the development and improvement of operational processes and procedures.
- Process invoices and support payment and expense workflows.
- Liaise with external accountants and service providers where required.
- Maintain accurate financial records and support administrative finance activities.
- Assist with budgeting and operational expenditure tracking.
Projects & Process Improvement
- Support operational projects and strategic business initiatives.
- Identify opportunities to improve efficiency and streamline internal workflows.
- Take ownership of ad hoc projects across different areas of the business.
- Work closely with senior stakeholders to support the continued growth of the firm.
What We’re Looking For
- 1–3 years’ experience in an operations, office management, team assistant, executive assistant, or business support role.
- Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
- Strong attention to detail and a proactive approach to problem‑solving.
- Comfortable working with financial information, invoices, and administrative processes.
- Excellent communication and stakeholder management skills.
- Proficiency across Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint.
- Experience within real estate, property, financial services, professional services, or investment management.
- Exposure to project coordination or business operations activities.
- Experience working within a small, entrepreneurial, or fast‑growing business environment.
The Person
- Highly organised, proactive, and dependable.
- Enjoys taking ownership and seeing tasks through to completion.
- Comfortable working in a lean team where responsibilities can vary from day to day.
- Curious, eager to learn, and interested in understanding how a business operates.
- Positive, adaptable, and willing to get involved across all areas of the organisation.
- Looking for a role that offers long‑term development and increasing responsibility over time.
This is an excellent opportunity to join a successful and growing investment management business in a role that offers broad exposure, significant responsibility, and the chance to develop alongside the organisation.
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