Job Description
The Team Administrator supports the effective running of the team by providing administrative, organisational and process support to Senior Managers, team members, steering committees and governance groups, ensuring activities are well‑coordinated and delivered efficiently.
Your role will involve
- Prepare agendas, take minutes, and track actions on behalf of Senior Managers, team members, steering committees and governance groups.
- Provide administrative and document support, producing PowerPoint packs, Excel spreadsheets and organisational charts using Microsoft, Visio, Copilot and other applications.
- Organise meetings and events, preparing agendas, collating and circulating documents in a timely manner.
- Develop and maintain effective and efficient admin systems including document control, archiving and shared files, with a continuous improvement approach.
- Arrange IDs and temporary passes for colleagues and 3rd parties (assume responsibility as authorised signatory on behalf of the team).
- Raise, track and manage Purchase Orders, liaise with third‑party suppliers/contacts and ensure adherence to company policies.
- Act as a “super user” for systems (e.g., My Heathrow), support and coach others, and proactively undertake ad‑hoc activities to support colleagues and deliver team objectives.
These Skills Are Essential
- Proven ability on business software applications (Microsoft word processing, presentation and spreadsheet; internal applications; and other applications).
- Ability to prioritise a demanding workload and changing deliverables.
- High level of customer focus and service.
- Excellent organisational skills and a proven ability to work under pressure to meet tight deadlines.
- Responsive to organisational changes and ability to adapt accordingly.
Benefits
We offer competitive salaries, performance‑based annual bonuses, generous annual leave, market‑leading pension schemes, private health insurance, wellbeing tools and diverse learning and development opportunities.
Working Location
Our Hybrid working approach offers the opportunity to work from home for an average of two days a week. You need to be based in the UK and within a commutable distance to Heathrow.
Sustainable Travel to work
Heathrow’s Sustainable Travel Guide sets out easy and sustainable travel options that everyone can access.
Equal Opportunities
As an equal opportunities employer, we encourage applications from all. We believe that diverse talent makes us stronger – not least because we welcome passengers from all corners of the globe, every single day. Heathrow is an accessible place to work. With five diversity networks, we champion inclusivity and celebrate individuality.
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