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Admin Coordinator
The closing date is 24 June 2026
An exciting opportunity has arisen for a motivated and experienced Admin Coordinator to join our administration service. The post holder will be responsible for supervising and supporting administrative teams covering the Urgent Treatment Centre, working collaboratively with a part time Admin Coordinator for the Community Admin Team to ensure continuity of cover and effective communication.
The role is primarily based at Weymouth Community Hospital, with flexibility to work across sites within the Weymouth and Portland locality.
This is a key operational role, providing day to day supervision of admin teams and ensuring efficient, high quality administrative support to clinical services. The post holder will coordinate workloads, maintain standards, and act as a central point of contact between teams.
Applicants must have strong IT, organisational, and time management skills, with the ability to prioritise competing demands and communicate effectively with tact and discretion.
Candidates requiring Skilled Worker sponsorship are unfortunately ineligible to apply for this post.
Please note visa sponsorship for this role is unfortunately not available. Ensure you hold valid right to work in the UK and will not require sponsorship if successful.
Main duties of the job
- Line manage the Urgent Treatment Centre Reception, which consists of a team of 9 working shift patterns across a 7 day service
- Hold responsibility for the recruitment, induction, training and development of all administration team members; providing support and supervision to all members of the team.
- Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism.
- Facilitate the smooth running of the service throughout the year by effective coordination of rotas and by keeping attendance, annual leave and sickness records.
- Provide advice and support on admin issues across the service and undertake specific project work as required.
- Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.
Person Specification
Knowledge, Skills & Training
- Educated to GCSE level or equivalent experience.
Job Specific
- Evidence of experience of staff supervision and/or management
- Evidence of experience of office management.
- Evidence of experience of admin processes and databases
- The ability to maintain confidentiality.
Information Technology/Resources
- Excellent typing/word processing skills – minimum RSA Stage III in Word and Text Processing or equivalent.
- Ability to learn/use Integrated Patient Information Systems
Personal Qualities
- Ability to demonstrate a mature approach with the proven ability to remain calm under difficult circumstances.
- Good communication skills including telephone and interpersonal skills.
- The ability to use own initiative, and to work alone with minimum guidance.
- Minute taking skills are needed
- Demonstrable skills in written and spoken English, adequate to enable the post holder to carry out the role effectively.
- The knowledge of medical terminology is advantageous or a willingness to learn.
- A knowledge of NVQ training, or willingness to undertake training.
- The ability to monitor and evaluate flexible working practices.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Dorset HealthCare University NHS Foundation Trust
We believe in equal opportunities and celebrate diversity.
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