Attendance & Administration Assistant

Job Purpose

To be responsible for:

• Attendance administration
• Attendance duties as outlined by the Attendance Officer
• Setting high expectations of attendance in communications
• Support the welfare students
• Support and liaise with students and families within our school community
• Office administration

Professional Responsibilities

Attendance

• Input attendance data and investigate any missing data, maintaining accurate attendance records, including unexplained lesson absences
• Ensure the electronic registration system is updated daily, investigating missing data with class teachers
• Record student absences and late arrivals on Arbor, maintaining accurate attendance records
• Make initial enquiries with parents/carers regarding unexplained absences/lateness – including first day calling
• Monitor the attendance of students, referring concerns to the Pastoral Leaders
• Promote good attendance within the school
• Maintain registers for students attending supervised study sessions
• Cover registration duties for absent colleagues

Administration

• Provide a high standard of administrative support to the school
• Work collaboratively with all members of the pastoral and inclusion team to help support students
• Carry out routine office tasks such as data entry, filing, shredding, distributing post, etc.
• Liaise with teaching staff, parents/carers, outside agencies, administration staff, and others as required
• Support the Sixth Form team and students at school during summer holidays on specified results days
• Use school‑based administration systems such as Arbor, Applicaa, Entry Sign and FocalPoint

Supporting the Academy / Additional Requirements

• Provide consistent and effective support for colleagues in line with the responsibilities of this role
• Work within the framework of the school ethos, always adhering to the Code of Conduct
• Maintain high standards of professional behaviour and presentation
• Undertake any other duties commensurate with this grade which may be required
• Comply with and assist in the development of policies and procedures relating to child protection, health, safety, security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and ensure equal opportunities for all
• Appreciate and support the role of other professionals
• Attend and participate in relevant meetings as required
• Recognise own strengths and expertise and use these to advise and support others

Performance Management

• Participate fully in the academy’s Performance Development process
• Attend relevant INSET training

Knowledge, Skills & Experience

• Keep up to date with developments relating to your area
• Develop and maximise use of ICT and internal systems
• Review and maintain your own professional practice through agreed development activities
• Ensure statutory requirements are met
• Maintain a secure knowledge and understanding of all academy policies and procedures

School Policy

• Contribute to development of, and adherence to, school policies
• Support the school vision and ethos

Personnel

• Communicate effectively to all members of the team
• Work collaboratively with other staff

This job description is intended as a general guide to the duties attached to the post and is not an inflexible specification. It may, therefore, be altered from time to time to reflect the changing need of the service, always in consultation with the post holder.

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