Administration Assistant – EPI Team

PLEASE NOTE: This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route.

Our market leading Employment, Pensions and Immigration team advises employers across the UK on all aspects of employment, pensions and immigration law. Our clients are some of the UK’s largest and best known employers. We believe that the quality of our clients and strength of our relationships with our clients speaks volumes about the quality of the service we provide.

We are currently recruiting for an Administration Assistant to join our Employment team. The successful candidate will work as part of a team providing administrative support to case handlers and secretaries.

Main Duties And Responsibilities

• Assist case handlers and other team members
• Create new Clients and matters ensuring compliance with Lexcel and internal procedures
• Close/archive files ensuring all MI is captured
• Preparation of invoices and dispatching to Clients when applicable
• Liaise with all relevant stakeholders (Client, Team, Finance etc.) regarding aged debt
• Process write offs, client balances and disbursements in 3E
• Prepare and copy/scan various documents such as letters, enclosures, bundles etc
• Process expenses
• Arranging travel and hotel accommodation and collecting train tickets where appropriate
• Assist with administration/organisation of Seminars and Training Courses (as applicable)
• Perform general file management duties including filing
• Prepare and send out various internal and external documents
• Assist with the inputting of information on various systems/spreadsheets
• Ensure relevant deadlines and quality measures are adhered to
• Comply with relevant Weightmans and client policies and procedures
• Work in accordance with Weightmans’ values
• Perform other administrative duties as are appropriate

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