Office Coordinator & Receptionist | Private Equity

Office Coordinator & Receptionist | Private Equity

Location: Central London (Fully Office Based)

Salary: £40k – £50k

Our client, a well-regarded US private equity firm, has recently launched its London office and is looking for an Office Coordinator & Receptionist to become the face and backbone of the office. This is a varied role, combining administrative support with office management responsibilities, offering significant autonomy in a boutique environment.

About the Role

• Providing administrative support to five team members across Investor Relations, Portfolio Operations, and Business Development
• Managing complex calendars and international travel arrangements
• Processing invoices and coordinating expense management
• Overseeing office supplies, catering, and facilities, while liaising with the landlord and building management
• Taking ownership of meeting room set-up and ensuring the office remains client-ready at all times
• Collaborating with colleagues across international offices
• Acting as the first point of contact for visitors, delivering a professional and welcoming experience

About You

• 3-5 years’ experience in a similar Office Coordinator, Reception, or Team Assistant role
• Experience in Financial Services is essential
• Strong communication skills with the confidence to engage with stakeholders at all levels
• Comfortable working independently and taking ownership within a small office environment
• Experience managing expenses is essential, ideally using Concur
• Highly organised, proactive, and detail-oriented

This is an excellent opportunity to play a key role in a newly established London office and join a successful private equity firm!

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