Purpose of Job
The role reports to a Manager within the London corporate team. The role holder will take responsibility of service delivery for some of our UK Corporates.
Role Overview
The role holder will make a significant contribution to the team, holding responsibility for day‑to‑day service delivery to UK corporates. You will be responsible for all aspects of company secretarial administration and corporate governance support. As a senior administrator, you will be expected to bring a high level of company secretarial skills to the team. To support the managers and the senior director within the team and to work collectively with other team members to meet overall business objectives and assist with developing team capabilities. There will also be the opportunity to provide support to special projects.
Main Responsibilities And Duties
- Administer and monitor a varied client portfolio and timescales set and agreed, investigating and suggesting enhancements where necessary, ensuring timely and effective client care.
- Understand the relevant legislation and ensuring that all activities undertaken meet legislative requirements.
- Entity management of portfolio of clients using specialist software.
- Ensuring clients’ records are up to date and accurate, ensuring all statutory obligations are complied with to include statutory filings and drafting of board minutes, as appropriate.
- Monitoring and ensuring deadlines are met.
- Provide review and comment on corporate documentation as required.
- Taking minutes at client board meetings where this forms part of the service.
- Liaising with clients and lawyers.
- Review client structures, complete review processes for client entities, remain aware of risk exposure, including the fulfilment of responsibilities under the review procedures.
- Assist more junior members of the team, deliver to agreed scope and timescales.
- Take responsibility for various other aspects of our service offering, including developing client relationships, keeping up to date with best practice and helping disseminate the same to the wider team, undertaking office administration including billing and project work, as appropriate.
- Provide contribution to meeting discussions, as and when required.
- Assist with the production, where necessary, of relevant policies and procedures including the development of a knowledge bank.
- Remain aware of the obligations for the reporting of unusual transactions and act as a guide to the Department in this respect.
- Adhere to Risk & Associate Compliance procedures in relation to regulatory requirements and AML legislation.
- Adhere to CPD requirements in accordance with qualification level and in‑house procedures.
- Adhere to the JTC core values and expected behaviours.
- Any other duties as deemed necessary by Management.
Essential Requirements
- The successful applicant should hold a legal or compliance qualification and have the ability to interpret and understand complex legislation and technical guidance.
- Have a sound working knowledge of corporate and fund structures.
- Strong project management, organisational skills are imperative as is the ability to work as part of a team, problem solve, prioritise, manage time effectively, be adaptable and have exceptional attention to detail are key elements of the role.
- A passion for client service with strong written and verbal communication skills.
Our Commitment to Inclusion & Wellbeing
JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.
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