Health and Safety Administrator

Administrator | Leeds | Private Hospital | Part Time 22.5 Hours | Permanent | Competitive Salary and Excellent benefits

Job Purpose

To support the Health and Safety Officer in coordinating and implementing the delivery of Health, Safety and Risk strategies at the facility. Assisting the Health and Safety Officer in ensuring the provision of high quality and safe care and services at all times. Promote a positive culture of health and safety in the workplace.

Overall Responsibilities

• All administration requirements for the maintenance of the Health & Safety Management System folder.
• Collation of H&S incidents from Datix reports, trends, near misses, etc.
• Redirecting of general enquiries that are sent to the Health and Safety Manager to members of the health and safety team as required.
• Deal with telephone queries, directing calls to the appropriate H&S person, taking messages or dealing with the enquiry in a professional and efficient manner.
• Maintenance of Hospital Wide Action Plan spreadsheet, and follow up on outstanding actions as directed by the Health and Safety Manager.
• Administration of the Health & Safety Flash alerts, responding to central health and safety team within the time frame of 7 days and collation of departmental responses.
• Health & Safety Training – records administrator; assist with course registration, issuing certificates as required.
• Advise the Health and Safety Manager if actions or risk assessments are not being managed in a timely manner.
• Take minutes and distribute minutes of all Health and Safety/operational committee meetings, including Water, Fire, ventilation, medical devices, Waste Management and Safety Representatives meetings etc.
• Assist the Health and Safety Manager in the conducting of Monthly hospital wide health and safety monitoring inspections and audit.
• Assist the Health and Safety Manager in ensuring that there are adequate induction health and safety training arrangements (including first day fire safety instruction) in place for staff employed at, or routinely working at the facility, and other staff working at the location.
• Coordinate or arrange safety training and monitoring training % of mandatory eLearning health and safety related training.
• Administration and collation of compliance information for relevant committees.
• Additional specific tasks may be required as directed by the Health & Safety Officer/Operational Director.

Qualifications and Training, Experience

• Good standard of secondary education with demonstrable literacy and numeracy skills.
• IOSH Managing Safely / IOSH Working Safely course.
• At least 3 years administration experience.
• Previous experience working in the healthcare industry or a similar customer‑oriented organisation.

Benefits

• 35 days annual leave (pro rata, incl. bank holidays).
• Contributory pension scheme with flexible retirement options.
• Private medical insurance & life assurance.
• Free DBS, free uniform, and free on‑site parking.
• Access to Spire for You – discounts & cashback across 1,000+ retailers.
• Professional development & clear career progression pathways.
• A supportive, collaborative culture where you are truly valued.

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