Personal Assistant

EQUANS is looking for a Personal Assistant to join our team based in either Stoke-on-Trent or Central London. This is a permanent, full‑time position working 40 hours per week from 09:00 to 17:30, Monday to Friday with a 30‑minute unpaid break. The role is hybrid, offering a competitive salary and benefits package.

The Personal Assistant will provide overall administrative support to the Senior Leadership Team, ensuring the smooth operation of a large national account.

What will you deliver?

• Maintain efficient office administration processes to ensure a smooth and efficient service is delivered to the Managing Director and team members.
• Organise and produce complex (confidential) papers and reports for the Director and team.
• Undertake multi‑diary management and plan schedules in diaries to optimise the working day of allocated team members.
• Screen incoming mail, telephone calls, emails and messages and manage responses directly on behalf of the executive team, as necessary.
• Prepare documents and presentations as required.
• Arrange and attend meetings/conferences as required, record actions, and ensure appropriate facilities are organised.
• Prepare agendas and reports for meetings and support the Director by chasing activity, reports and outcomes from meetings.
• Co‑coordinate and, where needed, book travel and accommodation for the team.

What can we offer you?

On offer is a competitive salary and benefits package, which includes:

• 24 days annual leave (plus public holidays)
• Life cover equivalent to 1 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• Two corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes.
• Attractive employee referral rewards scheme
• Access to growing employee networks including Women in EQUANS, RISE (BAME), LGBTQI+, Working Parents, and our Disability Network.
• 24/7 employee assistance programme and access to a mental wellbeing app.

Who are we looking for?

• Driven individual who can work proactively to resolve issues and support a wide range of needs.
• Prior experience in a similar role essential.
• Highly organised and able to manage multiple activities at any one time.
• Rounded educational background with direct experience in financial and operational administration.
• Experience in both finance and workflow administration desirable.
• Excellent IT skills with Microsoft applications, SAP and other in‑house IT management systems.
• Excellent communication and customer service skills.
• Demonstrate good time‑management skills, working to deadlines and adhering to set procedures.
• Highly motivated, organised, versatile and adaptable.
• Must have a full, valid UK driving licence.

For this role, you must have evidence of the right to work in the UK. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

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