This is an exciting opportunity to join a high-performing, collaborative professional services environment that places strong emphasis on people, development, and innovation. The organisation works with a diverse and often high-profile client base, supporting individuals and organisations through critical moments and complex challenges.
With a strong culture rooted in integrity, excellence, and teamwork, the business is forward-thinking and agile, encouraging fresh ideas and initiative at every level. You will be part of a dynamic Learning & Development (L&D) team supporting a significant global change programme, gaining valuable exposure to strategic projects and senior stakeholders.
My client is seeking a bright, proactive, and confident L&D Assistant to support the delivery of a high-profile internal programme. This is a hands-on role offering excellent experience across coordination, administration, and event delivery within a professional services setting.
Working closely with the Global Head of L&D and Programme Manager, you will play a key role in ensuring the smooth execution of initiatives, workshops, and events.
Key Responsibilities:
- Coordinate internal working group meetings, including scheduling, minute-taking, and distributing key actions and decisions
- Support programme tracking and provide administrative assistance across multiple workstreams
- Draft and distribute invitations to participants
- Manage attendance tracking, follow-ups, and logistics including travel, accommodation, and dietary needs
- Source venues and coordinate all event requirements
- Liaise with internal stakeholders and external providers to confirm materials, participant details, and setup needs
- Arrange accommodation, dinners, and group bookings including pre-orders
- Attend events where required to provide on-the-ground support
- Prepare and send communications such as joining instructions and pre-reading materials
- Coordinate post-event follow-up sessions
- Schedule workshops with internal teams and external consultants
- Manage invitations, acceptances, and logistics (including Virtual meeting setup)
- Circulate pre-work and relevant materials
- Provide administrative support during sessions (e.g. breakout rooms, polls, chat management)
- Distribute and collate feedback
- Process and track invoices, ensuring approvals are in place
- Maintain accurate cost tracking records
About You
- Degree educated (or equivalent)
- Previous experience in an L&D or administrative role within a professional services environment
- Strong experience coordinating events, both onsite and offsite
- Excellent written and verbal communication skills
- Highly organised with exceptional attention to detail
- Able to manage multiple priorities and work to deadlines
- Proactive, adaptable, and able to use initiative with minimal supervision
- A collaborative team player with a positive, flexible approach
Our client is committed to creating an inclusive workplace and welcomes applications from all suitably qualified individuals. Recruitment decisions are based on merit, skills, and business needs, ensuring equal opportunity for all.
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