School Office Administrator/ Receptionist/ Print room at St Peter’s

School Office Administrator / Receptionist / Print Room

Term time only, 37 hours per week across 39 weeks.

Salary and Contractual

Grade C, Scale Point 4 – £21,541 annual salary (award pending).

Responsibilities

• Provide a welcoming and efficient reception to visitors, staff and pupils.
• Issue security badges and maintain written records, including car registrations.
• Liaise with staff to ensure visitors are directed appropriately.
• Operate the telephone system, transferring calls and sending messages.
• Maintain telephone lists.
• Assist with the distribution of incoming post and preparation of outgoing post each day.
• Ensure internal post between sites is regularly collected or delivered.
• Coordinate receipt and distribution of deliveries.
• Undertake administrative duties, including typing or secretarial work.
• Serve as on‑call contact for the Senior Leadership Team for departmental issues.
• Complete administrative tasks for staff, including confidential references for pupils.
• Book taxis, manage administration and invoicing, liaising with the Primary School as needed.
• Support First Aid when required (training provided if needed).
• Act as point of contact for emergency services.
• Assist in the Student Hub.
• Operate an efficient printing service: collating, binding, stapling, distributing, and maintaining equipment.
• Perform photocopying for teaching staff at both Southbourne and Iford sites.
• Prepare teaching materials for copying and assist with master copies.
• Train staff on reprographic equipment.
• Maintain stock of stationery and repro supplies.
• Report monthly information on internal purchases and misc. copying to finance.
• Liaise with the IT Manager and supplier for repairs.
• Respond to telephone calls for print room and reception.
• Ensure all school printers have paper, toner, etc., and report any maintenance issues.
• Maintain compliance with child protection, health and safety, security, and confidentiality policies.
• Contribute to the ethos, work and mission of the school.
• Assist with extra‑curricular activities such as parent evenings and GCSE results days.
• Undertake other duties reasonably assigned by the Headteacher or deputy.

Qualifications & Requirements

• First Aid at Work requirement; training will be provided if necessary.
• Enhanced DBS check required.
• Right to work in the UK and suitability for work with children (KCSIE 2025) will be verified.

Additional Information

• Interview date to be confirmed.
• CVs are not accepted as a form of application.

Safeguarding is everyone’s responsibility at St Peter’s School.

St Peter’s is an ‘all‑through school’ designated GOOD by Ofsted.

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