Personal Assistant

This is a collaborative role, requiring close cooperation with other Personal Assistants and Officers in the organisation to ensure that Directors time is managed effectively. You will oversee a wide range of duties, including managing diaries, correspondence, and meeting logistics, all while maintaining confidentiality and professionalism.

Key Responsibilities

• Diary & Inbox Management: Manage the Directors calendar, coordinating meetings, events, and travel, and ensuring their time is optimally utilised, working at pace in a dynamic changing environment.
• Correspondence Management: Handle sensitive and high-priority emails and communications, escalating urgent matters when needed.
• Meeting Support: Manage agendas, prepare and distribute papers, and accurately record minutes and actions. Collaborate with senior teams and elected members to ensure effective meeting outcomes.
• Process Improvement: Identify opportunities to streamline administrative processes and share best practices with the PA team, embracing new technology where applicable.
• Strategic Alignment: Work closely with the wider team to ensure departmental activities are aligned with the Councils strategic goals, and proactively support Directors priorities.
• Stakeholder Communication: Act as the main point of contact for internal and external stakeholders, ensuring effective and professional communication on behalf of the Directors.

This is a temporary role with one of our local authority clients, the rate that is advertised is the umbrella rate of pay.

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